(A) One of the benefits of a Procurement Card is the restrictions that can be placed on any one card. Dollar limits can be set by transaction, or billing month. This is all coded into the card account and is checked by the vendor with each transaction. It is the responsibility of the cardholder to be aware of their card limit and seek adjustments as necessary. Any "overlimit" fee shall be the responsibility of the cardholder. A second "overlimit" expenditure on the card for the cardholder may be grounds for its revocation.
(B) The Procurement Card will be blocked from obtaining cash advances. If the card is presented for a cash advance, the transaction will be declined. If the card is declined for any other reason and you feel this should not have occurred, you may contact the provider's customer service at the number indicated on the card to determine if it was declined because of the merchant blocking or if the card has exceeded the monthly credit limit imposed. This information will be helpful if you need to contact the Clerk- Treasurer's Office to implement changes.
(C) Each department head will assign credit limits to each card. By assigning a card to an individual, the department head is delegating his or her approval authority for transactions made using the card. This is important to consider when determining what limits to place on the use of the card.
(Ord. 40-2005, passed 10-11-05; Am. Ord. 13-2013, passed 6-11-13)