(A) The card can be used at any vendor, merchant or service provider that accepts Master Card, either in-store, or by phone, mail or fax.
(B) A cardholder will be required to attend training before a card will be issued. In this training, the cardholder will be instructed on appropriate order placement techniques, vendor selection, record keeping associated with the Procurement Card, proper receiving techniques, and dealing with any card difficulties.
(C) Please remember that you are acting as a city agent each time you use the card. This responsibility should not be taken lightly. Use of the card is a privilege granted by the city and, as such, may be revoked. If it is determined that the cardholder has used or permitted a card to be used for personal or non-business purchases or committed any other fraud or abuse in use of the card, the cardholder will be responsible for all such charges and may be subject to disciplinary action. As a cardholder, you will be personally liable for any finance charges and/or interest that appear on the card issued to you due to negligence on your part (e.g., failing to submit documents for prompt payment of the account balance). However, you will not be responsible for finance charges and/or interest beyond your control. Also the cardholder must be aware of their spending limit and seek adjustments as necessary. Any "overlimit" fees shall be the responsibility of the cardholder and a second "overlimit" expenditure on your card may be grounds for its revocation.
(D) We hope that you find the card an effective and efficient tool in expediting routine purchases. Please feel free to contact the Clerk-Treasurer's Office if you have questions, observations or suggestions concerning the card or its use.
(Ord. 40-2005, passed 10-11-05; Am. Ord. 13-2013, passed 6-11-13)