(A) Except as provided below, an employee requesting reimbursement for the actual cost of any item of expenditure must include an original itemized receipt with the travel voucher and claim for reimbursement. (Example: a credit card receipt with only the amount from Cracker Barrel is unacceptable; it should be the itemized meal receipt from Cracker Barrel.)
(B) If the receipt for any item of expense has been lost or is unobtainable, the following may be substituted:
(1) Airfare: documentation from the airline or travel agent; or
(2) Lodging: statement from provider or a copy of receipt.
(C) All claims for reimbursement accompanied by substitution for original receipts must be approved by the department head.
(Ord. 15-2005, passed 4-12-05; Am. Ord. 10-2011, passed 7-12-11)