153.04 PURCHASE REQUISITION/PURCHASE ORDER.

   (a)   The Finance Director shall make available to all department heads a purchase requisition, which shall be a request to purchase supplies or services as specified therein and shall contain the following information and provisions:

      (1)   Date of request;

      (2)   Description of item or service to be purchased;

      (3)   Quantity to be purchased;

      (4)   Actual cost or estimate of cost of item or service;

      (5)   Vendor recommended by the department head;

      (6)   Account number;

      (7)   Provision for signature of the Finance Director indicating that sufficient funds are available for the payment thereof.

   (b)   A purchase order is a written request to a vendor advising the vendor that the City desires to purchase labor or material as specified in the order at the price and under the terms set forth in such order. The form of the purchase order shall be prescribed by the Finance Director.

   (c)   The Finance Director may prescribe the form of a monthly purchase order which may be issued where supplies and materials are needed on a day-to-day basis for operation of any department within the City and where such supplies or materials are of undetermined quantities or costs. Upon the issuance of a monthly purchase order the department head is thereby authorized to purchase such materials or supplies from a designated vendor in amounts not to exceed the amount set forth by the Financial Director in the monthly purchase order. Upon satisfactory evidence to the Financial Director that additional purchase orders are needed within any one month after the limit has been reached, the Financial Director may authorized an additional monthly purchase order.

(Ord. 2004-188. Passed 12-7-04.)