A. Application: Upon receipt of a special event permit application, the assistant city administrator shall be responsible for promptly processing the application, including conferring with department heads and the applicant as necessary to implement the provisions of this section, and, when required by this section, forwarding the processed application to the city council with a recommendation to approve, approve with conditions or modifications, or deny the special event permit application.
B. Special Services: The assistant city administrator shall promptly distribute copies of the application for review by the head of each department in cases where special services are requested or will be necessary. Each such department head shall review the application and evaluate the special services and shall report to the assistant city administrator, with a recommendation that the application and the requested special services be approved, approved with conditions or modifications, or denied. Each department head shall also provide the assistant city administrator with a cost estimate for the special services associated with his or her department.
C. Review: When a special event will not require any special services or does not require a significant amount of special services, the assistant city administrator and police chief may review the permit application administratively. In cases where a special event requires a significant amount of special services, the application will be presented to the city council for review. The city council may hold a public hearing on the permit application. It may also refer the permit application to the planning commission for its review and recommendation.
D. Permit Denial: The city may deny an application for a special event permit if it determines from a consideration of the application or other pertinent information, that:
1. The information contained in the application or supplemental information requested from the applicant is false or nonexistent in any material detail;
2. The applicant fails to supplement the application after having been notified by the city of additional information or documents needed;
3. The applicant fails to agree to abide or comply with all of the conditions and terms of the special event permit, including payment of all costs and expenses;
4. The special event would substantially or unnecessarily interfere with traffic in the city, would interfere with access to the fire station or fire hydrants, or would interfere with access to businesses or residences in the immediate vicinity of the event and there are not sufficient city resources available at the time of the event to mitigate the disruption;
5. The special event is of the size or nature that requires the diversion of so many law enforcement officers to properly police the event, site and contiguous areas that allowing the special event would unreasonably deny law enforcement protection to the remainder of the city and its residents;
6. The proposed date and time of the special event conflicts with a previously scheduled event and there are not available at the time of the proposed special event sufficient city resources to provide services for both events without substantially or unnecessarily interfering with police, fire, water, public works or other services to the city as a whole;
7. The location of the special event will substantially interfere with any construction or maintenance work scheduled to take place upon or along public property or right of way;
8. The special event would likely endanger the public safety or health;
9. The special event would substantially or unnecessarily interfere with police, fire, water, public works or other services to the city as a whole and there are not available at the time of the proposed event sufficient city resources to mitigate the disruption;
10. The applicant fails to comply with the liability insurance requirements or the applicant's insurance lapses or is canceled;
11. The special event would likely create or constitute a public nuisance;
12. The special event would be likely to cause significant damage to public property or facilities;
13. The special event would engage in or encourage participants to engage in illegal acts; or
14. The applicant, responsible party or the person on whose behalf the application is submitted has on prior occasions made material misrepresentations regarding the nature and extent of special services required for a special event in the city, or has violated the terms of a prior special event permit.
15. The special event does not comply with all applicable Federal or State laws, including but not limited to Building, Fire, and Electrical Codes. (Ord. 2014-07, 4-1-2014; amd. Ord. 2023-003, 2-7-2023)