A. Receipt Of Sale: Every pawnbroker or secondhand goods dealer purchasing or receiving on deposit for a loan any article of personal property shall give to the person selling or depositing such article a plain written or printed ticket or receipt for the article sold or deposited, showing the terms of such sale or loan.
B. Records Required: At the time of any reportable transaction other than renewals, extensions, or redemptions, every licensee must immediately record in English the following information by using ink or other indelible medium on forms or in a computerized record approved by the director of public safety or designee.
The records so kept shall include the following information about each transaction:
1. Description: A complete and accurate description of each item including, but not limited to, any trademark, identification number, serial number, model number, brand name, or other identifying mark on such an item.
2. Price: The purchase price, amount of money loaned upon, asking price if consigned, or value attributed to item if accepted in trade, for each item received.
3. Receipt Date And Transaction Identifier: Date and time the item of property was received by the licensee, and the unique alpha and/or numeric transaction identifier that distinguishes it from all other transactions in the licensee's records.
4. Description Of Seller/Pledger: Full name, residence address, residence telephone number, date of birth and accurate physical description of the person from whom the item of property was received, including: sex, height, weight, race, color of eyes, and color of hair.
5. Maturity Date And Amount Due: For pawnbroker, the maturity date of the transaction and the amount due, including monthly and annual interest rates and all pawn fees and charges.
6. Identification Documents Of Seller/Pledger: The identification number and state of issue from any of the following forms of identification presented by the seller or pledger:
a. Current valid Minnesota driver's license.
b. Current valid Minnesota identification card.
c. Current valid photo identification card issued by another state or a province of Canada.
7. Signature: The signature of the person pledging or selling the item.
8. Photographic Records: The licensee must also take a color photograph or color video recording which meets acceptable video standards as established by the public safety director or designee of:
a. Every customer involved in a "reportable transaction" as defined in this chapter; and
b. Every item that does not have a unique serial or identification number permanently engraved or affixed.
If a photograph is taken, it must be done in a format that will produce a picture at least two inches (2") in length by two inches (2") in width and must be maintained in such a manner that the photograph can be readily matched and correlated with all other records of the transaction to which it relates. Such photographs must be available to the public safety director, or designee, upon request. The major portion of the photograph must include an identifiable front facial close up of the person who sold, consigned, traded or pawned the item. Items photographed must be accurately depicted.
The licensee must inform the person that he or she is being photographed by displaying a sign of sufficient size in a conspicuous place on the premises.
If a video photograph is taken, the video camera must zoom in on the person selling or pawning the item so as to include an identifiable close up of that person's face. Items photographed by video must be accurately depicted. Video photographs must be electronically referenced by time and date so they can be readily matched and correlated with all other records of the transaction to which they relate. The licensee must inform the person that he or she is being videotaped orally and by displaying a sign of sufficient size in a conspicuous place on the premises. The licensee must keep the exposed videotape for three (3) months.
9. Digital Images: Licensees may fulfill the color photograph requirements in subsection B8 of this section by generating them as digital images, in a format specified by the public safety director, or designee, electronically cross referenced to the reportable transaction the images are associated with. The licensee must keep the digital images on the premises available for inspection for ninety (90) days. Notwithstanding that digital images may be captured from video recordings, this provision does not alter or amend the requirements in subsection B8 of this section.
10. Records For Renewal, Extension And Redemption: For renewals, extensions and redemptions, the licensee shall provide the original transaction identifier, the date of the current transaction, and the type of transaction.
11. Inspection Of Records: The records must at all reasonable times be open to inspection by the chief of police, or designee. Records of all transactions shall be retained for at least three (3) years from the date of transaction. Entries of digital images, when implemented, shall be retained a minimum of ninety (90) days.
C. Reports Required:
1. Pawnbroker: Upon connection to a multiple jurisdiction computerized/automated pawn data reporting system by the police division, a pawnbroker licensee shall submit all information required for pawnbroker transaction records via computerized transmission in accordance with the standards and procedures established by the chief of police. All required transactions record data shall be transmitted at the close of each business day. Upon connection to APS, the licensee need not adhere to the written submission requirements unless the licensee is unable to successfully transfer the required reports by modem. All licensees shall be required to convert to APS reporting within six (6) months after the police department notifies the licensee that the police division APS system is in operation. All costs for set up, submittal per transaction, and any other determined costs shall be the sole responsibility of the licensee. The records required herein shall be kept at the licensee's place of business for four (4) years and shall be available for police inspection at any reasonable time.
2. Secondhand Goods Dealer: All secondhand goods dealers must submit to the chief of police, or designee, a complete list of the following recordable transactions, regardless of resale price, once per month, no later than twelve o'clock (12:00) noon the first business day of the following month, on a form approved by the chief of police. The report shall include a description of the goods received during the preceding month, together with the time received and a description of the person from whom the goods were received:
a. Items with a serial number identification or "operation identification" symbol or number, or other identification number;
b. Cameras;
c. Electronic audio, including, but not limited to, audio equipment, video equipment, computers and computer related equipment;
d. Precious jewelry or gems, and precious metals (including precious scrap metals);
e. Artist signed or artist attributed works of art;
f. Coin collections;
g. Sports memorabilia;
h. Guns and firearms; and
i. Items not included in the above, except furniture and kitchen or laundry appliances, which the secondhand goods dealer intends to sell for more than two hundred dollars ($200.00). (Ord. 2021-004, 4-20-2021)