(A) Application information. Special event applications must include the following information:
(1) Description of the event and list of all activities to take place; whether food or alcohol is being served or sold; admission fees/camping and the like;
(2) Name of the applicant or sponsor with contact information;
(3) Proposed date(s) of the special event, together with the beginning and ending times for each date;
(4) Proposed location of the special event;
(5) Any public health plans, including supplying water to the site, solid waste collection, and provision of toilet facilities;
(6) Assistance requested from any city departments;
(7) Liability insurance certificate with the city listed as additional insured unless the event is on private property; and
(8) Signature of the applicant.
(B) Permit review. The City Council will review applications and will determine whether the permit shall be granted.
(C) Permit denial. The City Council may deny an application for a special event permit if it determines from a consideration of the application or other pertinent information that:
(1) The applicant fails to supply the information requested after having been notified by the City Clerk/Treasurer of additional information or documents needed;
(2) The applicant fails to agree to abide or comply with all of the conditions and terms of the special event permit;
(3) Another special event permit application has already been approved to hold another special event at the same time and place requested by the applicant;
(4) The location of the special event would cause undue hardship for adjacent businesses or residents;
(5) The special event would endanger public safety or health;
(6) The special event would seriously inconvenience the general public’s use of public property, services, or facilities;
(7) The applicant fails to comply with the liability insurance requirements or the applicant’s insurance lapses or is canceled;
(8) The special event would create or constitute a public nuisance, or likely to cause significant damage to public property or facilities;
(9) The special event would engage in or encourage participants to engage in illegal acts; and
(10) The City Council shall deny any application, other than for the annual summer community parade, which requires the closing or detouring of any section of State Highway #78. The City Council may approve applications that require the crossing of State Highway #78.
(D) Permit standards. In addition to the general temporary use criteria to be reviewed with the permit application, the following standards shall also apply.
(1) The application shall be certified by the applicant as not containing intentionally false or materially misleading information.
(2) There is a finding that the special event would not create an unreasonable risk of significant:
(a) Damage to public or private property, beyond normal wear and tear;
(b) Injury to persons;
(c) Public or private disturbance or nuisances;
(d) Unsafe impediments or distractions to, or congestion of, vehicular or pedestrian travel;
(e) Additional and impracticable or unduly burdensome police, fire, trash removal, maintenance, or other public services demands; and/or
(f) Other adverse effects upon the public health, safety, or welfare.
(3) The special event shall not be of such a nature, size, or duration that the particular location requested cannot reasonably accommodate the event.
(4) The special event shall not conflict with another permitted special event at the same location in a manner that will negatively impact public health, welfare, or safety.
(Ord. passed 3-15-2023; Ord. passed 6-13-2023)