(A) The county shall maintain a credit card with a credit limit of $10,000.
(B) The county credit card will be locked in a fireproof safe located in the County Treasurer's office.
(C) The County Treasurer will be the authorized user of the county credit card, and anyone with a need for its use shall make a written request to the County Treasurer.
(D) Use of the county credit card must be pre-approved by an elected official, supervisor or department head and follow guidelines set out in the Administrative Code.
(E) County credit card use must follow all guidelines set out in the Barren County Administrative Code.
(F) All charges made to the county credit card shall be accompanied by a detailed receipt. The receipt must then be attached to a purchase voucher. Purchase vouchers must be completely filled out. Any charge made to the county credit card without a detailed receipt and purchase voucher will be considered a violation of this policy.
(G) Credit card receipts must be turned in to the Treasurer's office when they are received.
(H) When traveling to training or conference, a travel and expense voucher must be used. You may attach all receipts to one voucher per trip.
(I) Fraudulent use of the county credit card is terms for immediate dismissal. Restitution will be sought for any fraudulent use of the county credit card.
(J) Failure to follow these guidelines will result in loss of privilege to use the county credit card and/or other sanctions, including termination of employment.
(Ord. 664, passed 12-21-2021)