(A) Regardless of the disposition method chosen pursuant to the Indiana Code, the first step is to obtain authorization from the Town Council. Either the Town Manager or Utility Administrator or Chief of Police shall submit a written request along with the Authorization for Disposal of Surplus Items to the Town Council for approval.
(B) Scrap/worthless property.
(1) Indiana Code 5-22-22-8 covers the disposition of scrap/worthless property. In addition to the requirements of the Indiana Code, the town requires a photo(s) of the item(s) to be scrapped and a short memo justifying the disposal of the personal property as scrap/worthless property.
(2) Upon approval by the Town Council to dispose of the worthless/scrap property the property may be demolish/junked. No money may be accepted for the property and property may not be given to town employees or the public. The worthless/scrap property must be disposed of within 30 days from approval by the Town Council.
(C) Recycle/salvage. Indiana Code 5-22-22-7 provides for recycling of surplus property. Property that is unusable but has some residual market value and can be recycled may be sold directly to an authorized recycle or salvage business. In addition to the requirements of the Indiana Code the town requires a photo(s) of the item(s) to be recycled and a short memo justifying the recycling/salvaging. The property must be recycled/salvaged within 30 days of approval from the Town Council. The proceeds must deposited within the Clerk-Treasurer's Office of the Town of Bargersville and a receipt must also be provided. The receipt should indicate the date and amount of the sale.
(D) Trade-In. Indiana Code 5-22-22-6 provides for the trade-in of surplus property. In addition to the requirements of I.C. 5-22-22-6 the town requires the following:
(1) Original purchase documentation for the purchase of the property;
(2) An official quote from the vendor reflecting the quoted price; and
(3) Quote reflecting the trade-in-value and the difference between the trade-in value and the quoted price for the new property.
(E) Sales or transfers to other local governmental entities/municipalities. Indiana Code 5-22-22-10 provides for the sale or transfer of town property to other local governmental entities/municipalities. The requirements of the I.C. 5-22-22-10 are incorporated into this policy. Governmental entities may exchange property upon terms and conditions agreed upon and evidenced by the adoption of similar matching resolutions of each governmental entity. The resolution must include the name of the receiving entity and description of the property.
(F) Sales to the public. Indiana Code 5-22-22-4, 4.5, 4.7, 5, and 6 provide for the sale of surplus sale to the general public in a variety of manners. The relevant sections of the Indiana Code should be referenced for procedures before proceeding with a public sale.
(G) Disposal of computer hardware and equipment. Prior to the disposal of town computer equipment and storage devices all information contained on the computer equipment and storage devices must be removed. Prior to disposal of town computer equipment and storage devices all such equipment shall be delivered to the Town IT Coordinator who shall ensure that all such equipment is wiped clean.
(Ord. 2020-09, passed 3-10-2020)