(A) Establishment. The city hereby establishes the Office of City Clerk.
(B) Duties and powers. The duties and responsibilities of the Clerk required by statute shall include, but are not limited to, the following:
(1) Maintenance and safekeeping of the permanent records of the city;
(2) Performance of the duties required of the custodian pursuant to Chapter 34 of this code of ordinances;
(3) Possession of the seal of the city if used;
(4) No later than January 31 of each year, mail or electronically submit to the Department of Local Government a list containing current city information including, but not limited to, the following:
(a) The correct name, telephone number, and electronic mail address of the Mayor, Commission members, and the correct name, telephone number, and electronic mail address for the city's appointed officials or employees who are serving in the following roles or substantially similar roles as of January 1 of each year:
1. City Clerk;
2. City Treasurer or chief financial officer;
3. City Manager or administrator;
4. City Attorney;
5. Human resources Director;
6. Police Chief;
7. Fire Chief;
8. Public Works Director;
9. Risk manager;
10. Information technology manager;
11. Public relations or communications officer; and
12. Planning and zoning administrator.
(b) The correct name of the city, mailing address for City Hall, and telephone number of City Hall; and
(c) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 4:30 p.m.
(KRS 83A.085)
(C) Additional duties and powers. Further duties of the City Clerk required by this section shall be:
(1) To keep a true and complete record of all proceedings of the City Commission;
(2) To handle all incoming and outgoing correspondence;
(3) To keep city files on contracts, ordinances, and city documents;
(4) To keep a list of contractors;
(5) To prepare an agenda for city meetings;
(6) To contact new residents and inform them of city services available to them;
(7) To keep up with all real estate transactions;
(8) To keep a running file on assessments;
(9) To issue tax bills;
(10) To publish the Bancroft Bulletin;
(11) To handle dealings with contractors;
(12) To publish a directory;
(13) To issue permits;
(14) To keep books and issue checks;
(15) To publish notices;
(16) To act as a clearing house for complaints from citizens; and
(17) To perform such other duties as may be required by statute or ordinance.
(D) Compensation. The compensation of the City Clerk shall be in an amount to be established by the City Commission by ordinance.
(E) Oath; bond. No person shall be appointed or act as the City Clerk unless such person has taken the oath required by § 228 of the Constitution of the commonwealth, and has provided bond, in an amount of $5,000 with corporate surety authorized to transact business in the commonwealth and conditioned upon the performance of the duties specified herein.
(Prior Code, § 31.36) (Ord. 3-1970, passed 8-20-1970; Ord. 6-1973, passed 3-1-1973; Ord. 1-1987, passed 4-2-1987; Ord. 7, Series 1997, passed 12-11-1997)
Cross-reference:
Compensation, see § 31.02