(A) Award.
(1) The contract shall be awarded with reasonable promptness by written notice to the most responsive, responsible bidder whose bid meets the requirements and specifications and any other award criteria as set forth in the invitation for bids and in the best interest of the town as determined by the Bids and Purchases Committee.
(2) Where bids have been requested and received other than lump sum total, the Bids and Purchases Committee may, if in the best interest of the town, award projects or requirements to the lowest, most responsive bidder considering the sum total, requirements and specifications for each project, goods or services or the combined sum totals, requirements and specifications for all projects, goods or services.
(B) Tie offerors. If two or more offerors are tied in price while otherwise meeting all of the required conditions, award shall be determined as follows:
(1) All tied offerors shall be notified of the existing tied conditions;
(2) All tied offerors shall be provided the opportunity to submit best and final written offers in an effort to break the tie;
(3) All tied offerors shall be given sufficient time considered reasonable and shall be notified of date and time required for best and final submittal. Late offers may be considered nonconforming;
(4) Best and final offers will be received, publicly opened, read aloud and recorded in like manner of the original opening;
(5) Offerors failing to submit best and final written offers shall be considered unresponsive; and
(6) Best and final written offers shall only be accepted from invited tie offerors.
(C) Disclaimer. In all cases, the Bids and Purchases Committee for the town shall reserve the right to reject or accept any or all bids, and to waive any informalities or irregularities in the bids if it is in the best interest of the town.
(D) Award delay. Should the Bids and Purchases Committee have reasonable cause why a contract cannot or should not be entered into within the allocated time indicated in the invitation for bids, the acceptance time may be extended for all or any goods or services by mutual agreement between the town and the successful offeror(s).
(Ord. 001-3, passed 3-1-2001; Ord. 02-11, passed 6-6-2002)