(A) Bids shall be accepted unconditionally without alteration or correction except as may be otherwise authorized in this subchapter. The invitation for bids shall set forth the evaluation criteria to be used. No criteria may be used in the bid evaluation that is not set forth in the invitation for bids.
(B) The Bids and Purchases Committee should be able to evaluate the bids solely using the information as supplied by the offeror with his or her bid. However, it is sometimes determined that for clarification and for more professional evaluation that additional information is desirable and often necessary. Therefore, as provided in the invitation for bids, the Bids and Purchases Committee reserves the right to carry on discussions, review the specifications as believed offered, request clarification or any additional technical information which may provide a fair and impartial evaluation by the Bids and Purchases Committee. All discussions shall be limited to the offeror’s products, goods or services and no discussion shall be permitted regarding offers by others.
(Ord. 001-3, passed 3-1-2001)