(A) A contract may be awarded for a supply, service or construction without competition when it is determined in writing that there is no other known responsive or responsible source available or acceptable for the required supply, service or construction item(s).
(B) Written documentation must include the determination and basis for the proposed single source procurement. In cases of reasonable doubt, competition must be solicited. Any departmental request that procurement be restricted to one potential source or product must be accompanied by a written explanation justifying why no other source or product will be suitable or acceptable to meet the need.
(C) Such justification shall be reviewed and approved by the Mayor. Should the product or project cost exceed $10,000, then the Mayor must seek the approval of the Bids and Purchases Committee.
(Ord. 001-3, passed 3-1-2001)