(A) Condition for use. When it is determined that the procurement shall not exceed $15, and a departmental purchase order would not be beneficial to the town, this procedure shall be used.
(B) Authorization. The Town Clerk shall have authority to make purchases by petty cash.
(C) Cash advance. Authorized personnel requiring a petty cash advance to accomplish the necessary procurement shall be permitted to obtain an amount not exceeding $15 from the Town Clerk. A petty cash voucher will be generated at this time and shall remain outstanding until finalized.
(D) Accountability. Receipts of the expenditure must be obtained by the purchaser. The purchaser shall make the receipts available to the Town Clerk promptly, whereby the outstanding petty cash voucher may be finalized.
(E) Personnel reimbursement. Basically, the same procedures as outlined above shall apply for petty cash reimbursement even though a cash advance was not obtained. The only difference shall be that the cash voucher shall be generated and finalized simultaneously.
(F) Completed transaction. All outstanding transactions shall be submitted to the Town Clerk for finalization no later than two working days after the transaction.
(Ord. 001-3, passed 3-1-2001)