(A) Upon verification of adequate funds, purchases of goods and/or services shall be executed as follows.
(1) Less than $150.
(a) Approval: Town Clerk.
(b) Document: departmental purchase order.
(2) $151 to $1,499.
(a) Approval: Town Clerk.
(b) Document: Town purchase order with supporting price justification when appropriate.
(3) $1,500 to $10,000.
(a) Approval: Mayor and Bids and Purchases Committee.
(b) Document: Town purchase order with supporting price and source justification or written rationale as to why supporting documents should not be required. As a minimum, if available and appropriate, comparative pricing should be obtained from three alternate sources, which could provide the like or similar goods and/or services. Written quotes submitted by vendors should contain a clear, concise statement as to the services and/or goods offered for consideration.
(4) Over $10,000.
(a) Approval: Mayor and Bids and Purchases Committee.
(b) Interim document: Request formal bids/proposals.
(c) Document: Formal town contract or town purchase order.
(B) Formal contracts shall be executed by the Mayor.
(Ord. 001-3, passed 3-1-2001)