(A) Position created. The office of Town Clerk is hereby established to comply with the requirement of S.C. Code § 5-7-220, as amended. The Clerk shall provide accounting, clerical, secretarial and custodian services to Town Council and the Mayor and shall act as the Clerk for regular, special and emergency meetings of Town Council.
(B) Appointment; salary. The Clerk shall be recommended by the Administrator and appointed by Town Council and shall serve at its pleasure. The Clerk shall receive such salary as may be provided by Town Council.
(C) Duties. The duties of the Clerk shall include the following.
(1) The Clerk shall give members of Council notice for all meetings thereof. He or she shall attend all Council meetings and keep a permanent record of all proceedings. On behalf of Council, he or she shall receive and deliver petitions, motions, information applications and communications and shall make such communications as Town Council shall direct.
(2) The Clerk shall have the proceedings of Council promptly published in a local newspaper when so required by Council.
(3) The Clerk shall have charge of and be responsible for the preservation of all papers, records and documents of every description pertaining to the town, except where such materials are maintained by and in the possession of another governmental entity under contract with the town for the provisions of a specific service.
(4) The Clerk shall issue all notices, personal and general, which the interest, convenience, laws and orders of the town require in the administration of its government, as directed by the Mayor or by Town Council.
(5) The Clerk shall be the custodian of the official copies of all ordinances and indexes and codifications thereof, which shall be available for public inspection at the town’s offices at reasonable times.
(6) The Clerk shall be the custodian of the titles and deeds of town-owned property, bonds, insurance policies and financial records of the town.
(7) The Clerk shall receive all monies due or coming to the town; deposit the same as shall be directed by the Mayor, Town Council or any committee acting under its authority; and shall pay out monies only as duly authorized.
(8) The Clerk shall be the general accountant for the town and shall keep a current account of all monies, accounts and inventories of town property real and personal, and render reports thereon as directed by the Mayor and Town Council. He or she shall issue all licenses and badges for which provision may be made and shall safeguard the stock of unissued licenses or badges.
(9) The Clerk shall sign or countersign all purchase orders after assuring that the necessary funds therefor have been budgeted by Town Council.
(10) The Clerk shall be the custodian of the town seal.
(11) The Clerk shall perform such other duties and services in connection with the foregoing duties as shall from time to time be prescribed by the Mayor and/or Town Council.
(12) The Clerk shall have staff-level responsibilities, subject to the direction and approval of the Mayor, to keep bills of the town in order and in line for payment as due, to prepare checks for signature, and to prepare periodic financial reports required by state and/or federal agencies, including accommodation tax reports.
(Ord. 13-5, passed 9-5-2013)