(A) Formal. Following receipt of information which was requested formally from all interested persons and firms, the Bids and Purchases Committee shall be provided copies of all responses, which were received, for evaluation and consideration. The Bids and Purchases Committee shall review and evaluate each response received. Using the selection criteria as reflected within the invitation, the Bids and Purchases Committee shall select and hold interviews with at least three persons or firms who have responded to the invitation and who are deemed most qualified on the basis of information available prior to the interviews. If less than three persons or firms responded to the invitation, the Committee shall hold interviews with those that did respond. The purpose of the interviews shall be to provide such information as may be required by the Committee to fully acquaint itself with the relative qualifications of the several interested persons or firms. The order or sequence of the interviews shall be at the discretion of the Bids and Purchases Committee and at its convenience.
(B) Informal. Town staff may review and evaluate each response received as a result of informal invitations. Staff shall evaluate these responses using the selection criteria as reflected within the informal invitation. Staff, while not required, may conduct interviews with offerors should they determine that further information needs to be provided within the conduct interviews with offerors should they determine that further information needs to be provided.
(Ord. 001-3, passed 3-1-2001)