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(a) The Mayor is authorized and directed to publish rules and regulations governing the use of the Avon-Lions Community Center, and to amend such rules and regulations from time to time, as necessary.
(b) Rules and regulations for use of the Avon-Lions Community Center shall be as follows:
(1) All persons using the Center must do so in compliance with Federal, State and local laws and regulations.
(2) There shall be no smoking, vaping, or e-cigarettes and no illegal gambling on the premises.
(3) The premises shall be used only by the permit holder.
(4) All youth activities shall be chaperoned.
(5) If required by ordinance, the police or auxiliary police shall be provided by the Avon Police Department and paid for by the permit holder. Fees are determined by Avon Police Department and are subject to change. Permit holders will be responsible for the current hourly rate at the time of their event, and renter must pay officer directly by cash or check. Alcohol may not be consumed on the premises unless permitted by law.
(6) In the event the deposit made by the applicant is insufficient to cover the cost of necessary labor for cleanup or repair of damage to the building or its contents, the individual representing the group or organization and the group or organization shall be jointly and severally responsible for damage, loss or replacement.
(7) Parking spaces marked “Handicapped” are to be used only by handicapped persons.
(8) No cooking shall be allowed in the building. Catering and outdoor cooking is permitted.
(9) The main room of the building will be kept free from all furnishings, chairs, tables, etc., except when being used. After use, the main room shall be left empty for cleaning purposes.
(10) No taping, nailing or adhering decorations to the walls in any way. Persons found guilty of damaging or defacing the building or committing any theft offense therein may be barred from using the Avon-Lions Community Center again by either the Recreation Coordinator or the Mayor, and may face legal action from the City. The security deposit will be forfeited.
(11) All parties will adhere to current Ohio Fire Codes and NFPA (National Fire Protection Association) codes and guidelines that are applicable to the use group per the AH J (Authority Having Jurisdiction) and agreed upon by the City of Avon Parks Department. If you have any concerns or questions on these guidelines please contact Avon Fire Prevention Bureau.
(12) All information on applications for permits shall be true and accurate.
(Ord. 13-93. Passed 2-8-93; Ord. 133-12. Passed 12-10-12; Ord. 95-19. Passed 11-11-19.)
(a) Application for use of the Avon-Lions Community Center shall be made upon a City Rental Agreement and approved by the Recreation Coordinator. All reservations must be made through the Parks & Recreation office.
(b) The following fees and deposits for use of the Avon-Lions Community Center shall be paid in full at the time of issuance of the required permit:
(1) For weekly, monthly and other regularly scheduled meetings of non-profit groups such as school children (Pre-K through 12th grade) and seniors (55 and over) a fee of five dollars ($5.00) per meeting is required.
A. Meeting duration: (two hour max).
B. Such non-profit groups must consist of a minimum of fifty-one percent Avon residents.
C. 501(c)(3) tax documentation is required for all charitable organizations.
(2) For a one-time only personal or a non-profit event, fees shall be as follows:
AVON-LIONS COMMUNITY CENTER FEE SCHEDULE: | |||
The following fees and deposits for use of Avon-Lions Community Center shall be paid at the time of issuance of the required permit. Deposit is due with completed contract to reserve date. Hourly fees are due at the time of completion of the contract or sixty (60) days prior to date of event. Failure to timely pay hourly fees will result in the loss of venue and forfeiture of the deposit. | |||
Monday-Thursday | 4 hour min.* | Additional hours | Deposit (refundable) |
Resident/Avon Business | $150.00 | $25.00 | $100.00 |
Non-Resident/Non-Resident Business | $250.00 | $50.00 | $100.00 |
*All setup and cleanup time must be included in the charged rental time. | |||
Friday-Sunday & Holidays | 6 hour | All Day (9 a.m. - 12 p.m.) | Deposit (refundable) |
Resident/Avon Business | $200.00 | $400.00 | $100.00 |
Non-Resident/Non-Resident Business | $350.00 | $600.00 | $100.00 |
(c) Permits shall be non-assignable and may be used only by the individual, group or organization receiving the same.
(d) Cancellations.
(1) In the event of a cancellation, by a permit holder at any time up to sixty days prior to the event, the permit holder shall receive a full refund of their security deposit and any hourly fees on deposit with the City of Avon.
(2) In the event the permit holder cancels less than sixty days prior to the event, the permit holder forfeits their security deposit. If permit holder has paid all or any portion of their hourly fee said amount shall be refunded.
(3) If a permit holder cancels less than thirty days prior to the event, the permit holder will forfeit both their security deposit and any portion of their hourly fees on deposit with the City of Avon.
(e) Usage fees or a portion thereof may be waived by the Recreation Coordinator with the consent of the Mayor or his designee.
(Ord. 12-93. Passed 2-8-93; Ord. 133-12. Passed 12-10-12; Ord. 44-16. Passed 4-11-16; Ord. 95-19. Passed 11-11-19; Ord. 66-23. Passed 5-8-23; Ord. 117.24. Passed 12-9-24.)