(A) The city hereby establishes the office of the City Clerk.
(B) The office of City Clerk is hereby combined with the office of City Treasurer.
(C) The duties and responsibilities of the Clerk/Treasurer shall include, but are not limited to the following:
(1) Maintenance and safekeeping of the permanent records of the city.
(2) Performance of the duties required of the "official custodian" or "custodian" pursuant to KRS 61.870 through 61.882.
(3) Possession of the seal of the city if used.
(4) Under the supervision of the Mayor, the position is responsible for the overall financial management of the city, including but not limited to: billing, collecting, and accounting of all city revenues; accounting of all city expenditures (including payroll and purchasing); review of the daily status of accounts; reconciliation of monthly bank statements; the preparation of quarterly financial reports, and assisting in the preparation of budgets.
(5) Receiving, recording, and forwarding of all complaints or requests for city services from citizens to the appropriate agency or the Mayor for action; preparation of gas loss reports; initiation of correspondence on behalf of the city; and whatever other duties or functions may at times be seen as necessary for the proper operation of the department or the city.
(6) No later than January 31 of each year, mail to the Department for Local Government, a list containing current city information including, but no limited to, the following:
(a) The correct name of the mayor, legislative body members, and the following appointed officials who are serving as of January 1 of each year:
1. City Clerk;
2. City Treasurer;
3. City Manager;
4. City Attorney;
5. Finance Director;
6. Police Chief;
7. Fire Chief; and
8. Public Works Director.
(b) The correct name of the city, mailing address for City Hall, and telephone number of City Hall; and
(c) The name and telephone number of either an elected or appointed official to serve as a contact person that may be reached during normal business hours of 8:00 a.m. to 4:30 p.m.
(7) Performance of any other duties and responsibilities required of the City Clerk or Treasurer by statute or ordinance.
(KRS 83A.085) (Ord. 83-3, passed 6-21-83) (Ord. 81-10, passed 4-27-81)
(D) The Clerk/Treasurer shall perform the duties of Tax Collector as set out in § 36.02.
(Ord. 58-3, passed 1-20-58)
(E) Minimum qualifications are as follows:
(1) Training and experience shall consist of graduation from high school or its equivalent, or five years of more of experience in a given area, supplemented by four years of college level training in public or business adminstration, two years experience in a responsible administrative position, two years of responsible accounting experience in a government or commercial position, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
(2) Special knowledge, skills, and abilities as set forth in this section may be required. Considerable knowledge of municipal accounting and budgeting principles and practices, and a familiarity with the statutory requirements of KRS Chapter 92 is desirable. The Clerk/Treasurer must have the ability to initiate and follow through on a progressive municipal financial program, record and maintain minutes of Council meetings, effectively supervise employees, and establish and maintain good relations with the public, and fellow city employees.
(Ord. 81-10, passed 4-27-81; Am. Ord. 91-1, passed 2-20-91)
(F) No person shall be appointed or act as the City Clerk unless such person has taken the oath required by Section 228 of the Constitution of the Commonwealth of Kentucky and has provided bond, if required, with corporate surety authorized to transact business in Kentucky and conditioned upon the performance of the duties specified herein.