Upon receipt of a completed and signed application, including all necessary attachments, the City Clerk, or his or her designee, shall distribute the completed application to the applicable city departments for review. Each applicable department may provide input to the City Clerk regarding such proposed event. The City Clerk shall issue the permit if he or she finds that:
(A) The conduct of the special event will not present an unreasonable hazard to the health or safety of the public.
(B) The conduct of the special event will not require the diversion of excess police protection to properly police the event.
(C) The concentration of persons, animals, vehicles, and equipment will not duly interfere with proper fire and police protection, and ambulance services.
(D) The conduct of the special event is not reasonably likely to cause injury to persons or property, or to provoke disorderly conduct, or create a disturbance.
(E) The applicant shall provide proof of general liability insurance and any other applicable insurance coverages against hazards for claims involving personal injury, bodily injury, property damage, damages, medical expenses, other expenses, and any loss or damages arising in tort or breach of contract or insurance in the minimum amount of five hundred thousand dollars ($500,000.00) per occurrence and/or aggregate limit of liability which names the city as an additional insured for the proposed special event.
(F) The applicant has agreed to the requirements concerning regulations and costs associated with cleanup, Police and Fire Department service and other associated city services.
(G) The time, route, or size of the event will not substantially interrupt the safe and orderly movement of traffic on or next to the event site or route or will not disrupt the use of a street or highway at an unreasonable time.
(H) The event will not violate any city ordinance or other applicable law.
(I) The nature and details of the proposed event have not changed during the application review process in a manner that would require additional review by the city department staff before the permit is approved. All of the following additional requirements are satisfied:
(1) The applicant shall name the city and city officials as an insured under the policy or policies of insurance.
(2) The applicant shall provide the city with written verification that the required insurance coverage is in effect for the event.
(3) The applicant of the event shall indemnify and hold the city harmless for all claims for liability against the city, city employees, agents, and elected officials arising from the issuance of the special events permits and any occurrence at the event. All special events will require a written hold harmless and indemnifying the city, city employees, agents and elected officials.
(4) If it is determined that city resources, including, but not limited to police and other personnel costs, are needed to ensure a safe event, the applicant must present proof of sufficient financial security or deposit funds with the city to hold in escrow equal to the amount of the anticipated cost of obtaining sufficient police and other personnel or other costs. The City Clerk may exercise his or her discretion regarding whether proof of financial security or escrow funds is required.
(Ord. 2023-2, passed 5-17-23)