(A) Election; term. The Village Clerk shall be elected and serve for a four-year term and until his or her successor is elected and qualified, as provided by statute.
(2016 Code, § 3.001)
(B) General duties; bond. The Village Clerk shall perform such duties as may be provided for him or her by statute or ordinance. Before entering upon his or her duties of office, the Village Clerk shall execute a bond in such amount, as is provided by statute, conditioned upon the faithful performance of his or her duties.
(2016 Code, § 3.002)
(C) Signatures. The Village Clerk shall seal and attest all contracts of the village and all licenses, permits and such other documents as shall require this formality.
(2016 Code, § 3.003)
(D) Money collected. The Clerk shall turn over all money received by him or her on behalf of the village to the Village Treasurer promptly upon receipt of the same; and, with such money, he or she shall give a statement as to the source thereof.
(2016 Code, § 3.004)
(E) Accounts. The Clerk shall keep accounts showing all money received by him or her and the source and disposition thereof; and such other accounts as may be required by statute or ordinance.
(2016 Code, § 3.005)
(F) Records. In addition to the record of ordinances and other records which the Clerk is required by statute to keep, he or she shall keep a register of all licenses and permits issued; and the payments thereof; a record showing all of the officers and regular employees of the village and such other records as may be required by the Village Board.
(2016 Code, § 3.006)
(G) Seal. The Clerk shall be the custodian of the Village Seal, and shall affix its impression on documents whenever this is required.
(2016 Code, § 3.007)
(H) Documents. The Clerk shall be the custodian of all documents belonging to the village which are not assigned to the custody of some other officer.
(2016 Code, § 3.008)
(I) Indexes. The Clerk shall keep and maintain a proper index to all documents and records kept by him or her so that ready access thereto and use thereof may be had.
(2016 Code, § 3.009)
(J) Deputy Clerk.
(1) The Village Clerk is authorized to appoint a Deputy Clerk subject to the approval of the Village Board. Such Deputy Clerk shall have the power and duty to execute all documents required by any law or ordinance to be executed by the Clerk, and affix the seal of the village thereto whenever required.
(2) When signing any documents, the Deputy Clerk shall sign the name of the Village Clerk followed by the word “by” and the Deputy Clerk’s own name and the words “Deputy Clerk”.
(3) The powers and duties herein described shall be exercised by such Deputy Clerk only in the absence of the Village Clerk from his or her office in the municipal building and only when either written direction has been given by the Village Clerk to exercise such power or the Village Board has determined by resolution that the Village Clerk is temporarily or permanently incapacitated to perform such function.
(4) Such Deputy Clerk shall have the authority and power herein described, and such further power and authority as may be provided by statute.
(2016 Code, § 3.010)