(A) The town makes its facility located at 194 S. Michigan Street (also known as the B&R Building) available to church, community, civic, and service groups within the community. The town reserves the right to make full determination as to whether a group may use its facilities.
(B) The following guidelines have been established to ensure the well-being of the building and those who use it.
(1) Programmed town activities have priority over private rentals.
(2) No alcohol, tobacco, controlled substances, pets, or weapons are allowed.
(3) Shoes, shirts, and appropriate dress must be worn at all times. Footwear must be of a type that does not mar or damage the flooring.
(4) Safety of participants and spectators is the highest priority. Any actions that jeopardize the safety of anyone in the building will not be tolerated.
(5) No wheeled equipment (with the exception of wheelchairs) will be allowed in the facility. (No bikes or skateboards.)
(6) Groups will ensure that children and teens are properly supervised. Children or teens will not be left unattended whether inside or outside the building without an adult. Children will not be allowed to roam or use the building without an adult present in the building.
(7) Use of the kitchen stove and refrigerator is permitted, however, the group must provide its own supplies and/or appliances (i.e., coffee maker, coffee, towels, wash rags, cleaning supplies, and the like). The supplies that are there have been purchased for a specific purpose. The group must not help itself to the supplies. No form of red punch may be served.
(8) An application for use of the community building must be filled out. When calling the Clerk-Treasurer’s office to schedule an event, the group should follow through by filling out an application form, which also includes the Waiver and Release Form on the back of the application. At that time, a refundable deposit ($100) and a rental fee ($100) plus tax will be required. The date will not be guaranteed until these fees have been paid. The group will not be allowed to rent the Community Building if it has any outstanding bills with the town.
(9) A key for the building may be picked up at the Clerk-Treasurer’s office on the last business day before the event. This key must also be returned the following business day or dropped in the night deposit box at the Clerk-Treasurer’s office with the group name on it. The door must be locked when the group leaves.
(10) All groups who rent the building are responsible for leaving the facilities in the same condition they were found.
(11) Any equipment that is not working properly must be reported to the Clerk-Treasurer’s office. Any damage done to the facility must also be reported.
(12) Once the key has been returned to the Clerk-Treasurer’s office, the condition of the facility will be inspected immediately. Once it is determined the facility is in acceptable condition, a claim will be prepared for the return of the deposit. The check will be sent pending approval of the Town Council at a regular Council meeting.
(Ord. 2017-11, passed 3-15-2017)