Pursuant to the provisions of I.C. 36-1-8-11.5, by the Town Council of the Town of Argos, Indiana as follows:
(A) Electronic fund transfers. The Town of Argos/Argos Utilities is hereby authorized to use electronic fund transfers for official business of the Town of Argos.
(B) Authority of Clerk-Treasurer. The Town Clerk-Treasurer is hereby authorized and responsible for:
(1) Selecting the financial institution(s) to be used by the Town of Argos, Indiana for electronic fund transfers;
(2) Executing the application and agreement with the selected financial institution(s) for the Town of Argos, Indiana;
(3) Overseeing the use of electronic fund transfers for official Town business of the Town of Argos, Indiana;
(4) Maintaining the agreement and the relationship between the Town of Argos, Indiana and the financial institution(s);
(5) Establishing appropriate security procedures for passwords, codes, controls, and other authorizations to protect and preserve the funds and assets of the Town of Argos, Indiana; and
(6) Reviewing all transactions and confirmation in connection with the use of electronic fund transfers for property authorization, documentation, itemization, and purpose.
(C) Administration of payments.
(1) The Town Clerk-Treasurer shall not draw a warrant for an electronic fund transfer unless:
(a) There is a fully itemized invoice or bill for each expense;
(b) Each invoice or bill is approved by the town employee or representative receiving the goods or services;
(c) The invoice or bill is filed with the Town Clerk-Treasurer;
(d) The Town Clerk-Treasurer audits and certifies before payment that the invoice or bill is true and correct; and
(e) Payment of the invoice or bill is allowed by the Argos Board of Public Works and Safety on the accounts payable register.
(2) All electronic fund transfers must be for official business of the Town of Argos, Indiana and shall not be personal in nature.
(D) Electronic fund transfers.
(1) Electronic fund transfers shall include automated clearinghouse payments (ACH), wire transfers, direct deposit, on-line banking transactions, telephone transfers, and other electronically authorized or implemented transfers or payments.
(2) Notwithstanding the provisions of this section, the town shall comply with all other requirements regarding the payment of claims by a political subdivision.
(Ord. 2018-6, passed 11-7-2018)