(A) Contents. The contents of the agenda will consist of the following.
(1) Meeting called to order. Meetings will be called to order at the designated time of Town Council meetings.
(2) Roll call. Roll call will be taken indicating the presence of the Town Council members.
(3) Minutes. Typed minutes will be presented to the Council members for their approval. The minutes need not be read unless so desired by a Council member.
(4) Old business. Old business is to be used for all business matters that have been previously discussed or tabled.
(5) New business. New business is for all matters not previously discussed.
(6) Citizen input.
(a) Citizen input will be that portion of the meeting when citizens have the opportunity to speak to the Council on matters that concern them.
(b) If the matter would warrant a timely decision on the part of the Council, then it would be advisable, but not necessary, to inform the Clerk-Treasurer at least three days before the Council meeting in order to give the Council adequate time to research the matter.
(7) Claims. All claims will be properly numbered and prepared according to the State Board of Accounts.
(8) Adjournment. When all business has been transacted the meeting will be adjourned by proper procedure.
(1996 Code, § 11.04)
(B) Preparation of agenda. It will be the responsibility of the Clerk-Treasurer to gather the information and prepare the agenda accordingly.
(1996 Code, § 11.05)
(C) Notification. It will be the responsibility of the Clerk-Treasurer to post the agenda two days before the Council meeting in the lobby of the Town Building. It will also be the responsibility of the Clerk-Treasurer to notify either by phone or mail each Town Council member as to the contents of the agenda prior to the meeting date.
(1996 Code, § 11.06)
(Ord. 474, passed 9-26-1992)