(A) Public meetings. All meetings of the Village Council shall be public meetings, except as provided in R.C. § 121.22(G).
(B) Public notice of meetings.
(1) Regular meetings. Notice shall be given of the time, place and date of all regular meetings of the Council by posting the schedule of regular meetings on the bulletin board at the regular meeting place of the Village Council at the Council Chambers, and having a copy available for inspection at the office of the Clerk.
(2) Special meetings. All meetings of this Council which are not regular meetings are hereby declared to be special meetings and notice shall be given as follows.
(a) To all news media or designated members thereof who file a written request with the Clerk on or before January 10 of each and every year, telephone notice shall be given by the Clerk pursuant to and in accordance with the written request filed by each new media or designated representative thereof. All written requests shall specify the name, address and all telephone numbers at which the news media or its designated representative may be found at any time and shall also contain like information for a designated alternate representative. The telephone notice shall include, but shall not be limited to, the time, place, date and purpose of the meeting and shall be given not less than 24 hours prior to the special meeting. The Clerk shall make a record upon a journal kept for such purpose of the date and name of the person called and if a message is left the name of the party taking the message.
(b) Notice shall be given to any party requesting notice of meetings where any specific type of business is to be discussed as hereinafter provided.
(3) Emergency special meeting requiring immediate action. The Clerk shall notify all news media or designated members thereof who have filed a written request with the Clerk on or before January 10 of each year. The telephone notice shall be given by the Clerk pursuant to and in accordance with division (B)(2) above.
(C) Public notice concerning specific type of business.
(1) Any party may request notice of any meeting of the Council at which any specific type of business is to be discussed. Provided, however, any and all requests shall comply with the following:
(a) Each request shall be made in writing; and
(b) Each request shall be accompanied by a fee of $30 and shall be accompanied by not less than 12 stamped, self-addressed envelopes. It shall be the responsibility of each such person requesting notice to provide the Clerk with the proper postage and, in the event of an increase in the postal rates, the person requesting notice shall be solely and completely responsible for supplying the Clerk with additional postage. Provided, however, the fee shall entitle the person to notice for a period not to exceed 12 months from the date of the application.
(2) The Clerk shall immediately establish a written record which shall include, but shall not be limited to, the names, addresses, telephone numbers, area of interest and date of application for each party requesting written notice of all meetings at which a specific type of public business will be discussed.
(a) Regular meetings. The Clerk shall give notice at least five days before the regular meeting by ordinary U.S. mail utilizing the stamped, self-addressed envelope provided by each applicant when the particular type of public business in question is to be discussed.
(b) All other meetings. The Clerk shall attempt to notify each such party interested in the specific type of public business by telephone.
(D) Minutes.
(1) The Clerk shall prepare and make available to the general public full and complete minutes of all meetings of the Council, except as provided in R.C. § 121.22(C), not more than one week after the meeting adjourns.
(2) Copies of the minutes shall be made available for inspection by interested parties at reasonable times and the Clerk shall furnish copies thereof at the reasonable cost thereof, as provided in R.C. § 149.43.
(Res. 76-19, passed 4-6-1976)