(A) Municipal business shall be conducted at regularly scheduled open and public meetings held in the Town Hall (or another agreed upon place which is open to the public), at a time, date, and place established by the Town Board of Trustees. An agenda for each regularly scheduled meeting shall be prepared and publicly posted in the Town Hall (or other agreed upon place open to the public). The agenda shall contain sufficient information in order to explain generally the items to be discussed at the meeting. At a minimum, the following items shall appear on the agenda:
(1) Call to order;
(2) Reading of the minutes;
(3) Clerk’s report;
(4) Treasurer’s report;
(5) Old business;
(6) New business;
(7) Public participation; and
(8) Adjournment.
(B) The Town Clerk shall prepare a schedule of all meetings prior to each calendar year and shall post this schedule in the Town Hall prior to December 15 preceding the calendar year for which the schedule has been determined.
(C) If any change in the date, time, or place of a regularly scheduled meeting is made, notice of the change shall be given to the Town Clerk no less than ten days prior to the implementation of such change and the Clerk shall publicly post a notice of the change.
(D) In all meetings of the Town Board of Trustees, the vote of each member must be publicly cast and recorded.
(E) No informal gatherings or any electronic or telephonic communications among a majority of the Trustees shall be used to decide any action or to take any vote on any matter.
(F) Executive sessions of the Town Board of Trustees will be permitted only for the purpose of discussing the employment, hiring, appointment, promotion, demotion, discipline, and resignation of any individual salaried officer or employee or for the purpose of confidential communications between the town and its attorney concerning a pending investigation, claim, or action. Any vote or action on any matter discussed in executive session must be taken in public meeting with the vote of each member publicly cast and recorded. No executive session of the Town Board of Trustees shall occur except on a vote by a majority of a quorum of the members present.
(G) Special or emergency Town Board meetings may be called by the Mayor or by a majority of the Trustees in accordance with the following provisions.
(1) Special meetings shall not be held without public notice being given at least 48 hours prior to said meeting. Such public notice of the date, time, and place of a special meeting shall be given in writing, in person, or by telephonic means to the Town Clerk.
(2) At least 24 hours prior to the special meeting, a written public notice of the special meeting shall be prominently posted in the Town Hall. Such notice shall include the date, time, place, and agenda for the special meeting, and only items appearing on the agenda shall be considered at the meeting. The 24-hour public posting shall exclude Saturdays, Sundays, and holidays legally declared by the state.
(3) In the event of an emergency, an emergency meeting of the Town Board of Trustees may be held without public notice. Should an emergency meeting be required, as much advance public notice as is reasonable and possible under the circumstances shall be made in person or by telephonic or electronic means.
(Prior Code, § 1-14)
Statutory reference:
Related provisions, see 25 O.S. §§ 301 et seq., 304.1 et seq., 305, 306, 311.1, 311.8, and 311.12