(A) Two masters of reproducible stable base material and eight copies of the final plat, along with supplemental material, shall be furnished to the planning staff by the subdivider. The final plat shall substantially conform to the preliminary plat as approved, including any modifications and conditions specified. It may constitute only that part of the approved preliminary plat which the subdivider proposes to record and develop at that time; provided, however, that such part conforms to all requirements of these regulations; and provided, further, that the Planning and Zoning Commission may require the subdivider to include or exclude whatever part of the preliminary plat it deems necessary for orderly development.
(B) Application for approval of the final plat shall be submitted in writing on the city’s prescribed form not less than 15 business days prior to the day of the Planning and Zoning Commission public hearing at which it is to be considered. The planning staff shall review the final plat. Also, at this time, it shall be determined that all review fees have been paid in full prior to placing the application on the Planning and Zoning Commission agenda. The subdivider, or his or her representative, shall be notified by mail of the time, place and date of the public hearing when the final plat is to be considered, which date shall not be less than five business days before the day of the public hearing. The subdivider, or his or her representative, must make the presentation at the Planning and Zoning Commission’s public hearing and also before the Board of Trustees. Prior to final plat submittal, approval by the affected utilities shall be obtained.
(C) The Planning and Zoning Commission will either recommend approval or disapprove or defer to a later date the final plat at the public hearing at which it is to be considered. If the plat is disapproved by the Planning and Zoning Commission, the reasons for the disapproval shall be referenced and attached to two copies of the final plat, and such action shall be dated and verified by the signatures of the Chairperson and Secretary of the Planning and Zoning Commission. One verified copy shall be returned to the subdivider and the other shall become a part of the files of the planning staff. If the final plat is approved, the planning staff shall draft the resolution for the subdivision and submit it to the City Clerk to place on the agenda of the Board of Trustees for its consideration. The Board of Trustees shall approve or disapprove a final plat within 35 calendar days of the day of final submission of the final plat, which day of final submission shall be the day the planning staff drafts the resolution for the subdivision and submits it to the City Clerk for placement on the agenda of the Board of Trustees for its consideration. Following final approval by the Board of Trustees and the Planning and Zoning Commission of the plat, and having met the conditions of these regulations, the signatures of the Chairperson and Secretary of the Planning and Zoning Commission and the Mayor of the city shall be affixed to the master plat.
(D) One copy of the signed master plat shall be maintained in a suspense file by the planning staff. No building permits shall be issued until it has been filed and recorded at the County Clerk’s office and one recorded copy has been returned to the planning staff.
(E) It shall be the subdivider’s responsibility to file and record with the County Clerk the final plat.
(F) A signed copy of the restrictive covenants and disclosure statement will be required by the city prior to filing of the final plat.
(G) A traffic study may be required by the Planning and Zoning Commission for any proposed high-intensity subdivisions and/or in any situation the Planning and Zoning Commission deems necessary.
(Ord. 2013-02, passed 3-19-2013)