(A) Appointment. The Planning and Zoning Commission shall consist of five members, each to be appointed by the Mayor with the consent of the governing body.
(B) Residency. A majority of the members of the Planning and Zoning Commission shall be residents of the city.
(C) Terms and vacancies. On the first Planning and Zoning Commission, a majority of the members shall be appointed for one-year terms and a balance of the members shall be appointed for two-year terms. Each subsequent term of a member on the Planning and Zoning Commission shall be for two years in order to maintain the original staggering of terms of membership. A vacancy in the membership of the Planning and Zoning Commission shall be filled for the remainder of the unexpired term.
(D) Officers. The Planning and Zoning Commission shall elect a Chair, a Vice Chair and a Secretary in January of each year. They shall serve for one calendar year following their elections.
(E) Attendance at meetings. Members of the Planning and Zoning Commission shall be present at not less than 75% of all regularly scheduled meetings, not including workshops, and may not be absent three consecutive meetings without notifying the Chair and stating good cause for the absence. After a public hearing and for cause stated in writing and made part of the public record, the Mayor, with the approval of the governing body, may remove a member of the Planning and Zoning Commission. The Mayor, with advice and consent of the governing body, shall appoint a replacement to fill the remainder of the member’s unexpired term as soon as possible.
(F) Quorum. A simple majority vote of a quorum of the Planning and Zoning Commission is required for approval on all Planning and Zoning Commission actions. A quorum is a majority of the total membership on the Planning and Zoning Commission.
(G) Conducting meetings; open to public. The Planning and Zoning Commission shall conduct at least one regular meeting each month. Each meeting shall be open to the public and advertised as provided by statute.
(H) Public record. The Planning and Zoning Commission shall keep a public record of its transactions, findings, resolutions and determinations, and shall provide a written recommendation or decision within its minutes to the governing body on all matters.
(Ord. 2020-001, passed 9-16-2020)