(A) Time, place and method of submission delivery.
(1) If the city has issued an RFP, all applications must be received by the city not later than the deadline set forth in the RFP; otherwise, all applications must be received by the city by the deadline the city has established in connection with the respective award or grant. So that any qualifying grantees may be selected prior to January of the year in which any housing assistance grant would be made, the city shall issue any RFPs, solicit any applications or otherwise identify any qualifying grantees not later than October 15 of any year in order to allow sufficient time for prospective applicants to respond to any such RFP, solicitation or otherwise, and further to allow the MFA not less than 45 days in which to review any such applications or otherwise determine or confirm that an applicant is a qualifying grantee under the Act and consistent with the Rules.
(2) Applications shall be submitted by applicants to the city in the form required by the city and shall contain all information which is required by this chapter and any RFP which may have been issued.
(B) Additional factors. The application procedures shall take into consideration:
(1) Timely completion and submission to the city of an application or other appropriate response to any solicitation by the city;
(2) Timely submission of all other information and documentation related to the program required by the city as set forth in this chapter or as set forth in the Rules;
(3) Timely payment of any fees required to be paid to the city at the time of submission of the application; and
(4) Compliance with program eligibility requirements as set forth in the Act, the Rules and this chapter.
(C) Submission format.
(1) City forms or MFA forms (if available) must be used when provided and no substitutions will be accepted; however, attachments may be provided as necessary.
(2) An applicant’s failure to provide or complete any element of an application, including all requirements of the city or as may be listed on any RFP, may result in the rejection of the application prior to review.
(3) Illegible information, information inconsistent with other information provided in the application and/or incomplete forms will be treated as missing information and evaluated accordingly.
(4) The city and the MFA reserve the right to request further information from any applicant so long as the request is done fairly and does not provide any applicant an undue advantage over another applicant.
(5) The city, in its discretion, may cancel any RFP or reject any or all proposals, in whole or in part, submitted by any applicant.
(6) Neither the city nor the MFA shall be responsible for any expenses incurred by an applicant in preparing and submitting an application. However, the city or the MFA, as applicable, may establish and collect fees from applicants who file applications. Notice that fees will be charged and the amount of any such fees shall be included by the city or the MFA, as applicable, in any RFP or otherwise shall be advertised as part of the application solicitation process.
(Ord. 2023-002, passed 8-16-2023)