(A) The administration of the town is hereby authorized to secure and maintain credit card(s) in the name of the town for use by properly authorized town representatives in carrying out the business of the town and to pay a reasonable annual fee if to do so is determined to be in the town's best interests. Authorized representatives, who may be issued individual cards as distributed by the bank administering the cards, may include but are not limited to the Clerk-Treasurer, Utility Superintendent, Town Council, and all other staff members.
(B) Charges shall only be made on the credit card to purchase items or services which are included and authorized in the budget of the town and with the approval of the town council.
(C) Within 72 hours of the purchase, the person using the credit card shall provide the Clerk-Treasurer with a copy of the purchase receipt.
(D) The Clerk-Treasurer shall maintain a list of authorized cardholders, and shall pay or challenge the credit card invoices promptly to the end that no improper charges, interest, carrying charges, or penalties shall be incurred.
(E) No credit card issued to the town or individuals under the town's account shall be used for a private or other non-town purchase.
(F) Appropriate discipline shall be taken by the town against any card user who improperly uses the town's credit card. Improperly documented charges or those charges shown to be unnecessary in carrying out the town's business, and any finance charges resulting from the use of the card, shall be the responsibility of the person making the charge and subject to collection as any other town claim.
(Prior Code, § 171.01) (Ord. 1996-06, passed 6-10-1996; Ord. 2016-6, passed 6-27-2016)