.010 Prior to applying for an excavation Permit in the public rights-of-way, the Applicant shall review the Department's anticipated projects and the utility master plans on file. The Applicant shall coordinate, to the extent practicable, with the utility and street work shown on such plans to minimize damage to, and avoid undue disruption and interference with, the public rights-of-way. Such coordination shall include:
.0101 Whenever two or more parties (i.e., the City or any Applicant) have proposed a major excavation in the same block, they shall meet and confer with the City regarding whether it is feasible to conduct a joint operation excavation. If the parties select a single contractor to do the joint work, then the Director may direct that only a single pavement trench cut fee shall be charged.
.020 To avoid future excavations and to reduce the number of street excavations, telecommunication companies shall be requested, when practical, to install spare conduits.
.030 In order to encourage coordination of excavation and pavement scheduling and planning between the City and excavators, the City shall update at least annually its anticipated projects. The anticipated projects shall also identify the public rights-of-way, which are then subject to the excavation prohibition provisions of this chapter, and the prohibition expiration date for each such right-of-way. A copy of the anticipated projects shall be available for review on the City's website by any interested person.
.040 The Department shall conduct a working group meeting at least once each year at which utilities and public agencies and other interested parties may meet to coordinate excavation and paving schedules. The Department shall maintain a list of those requesting notice of the working group meeting, and, at least 7 days prior to the meeting date, shall mail or email notice of the time and location of the meeting to each person who has requested notice. If the initial working group meeting is not completed on the designated meeting date, the meeting may continue on a subsequent date as the Department announces at the end of the first meeting.
.050 An Applicant may submit a written request to the City Engineer for a waiver or reduction of the pavement restoration requirements in City Standard Plan 132 if the City has a scheduled project for pavement resurfacing improvements, rehabilitation improvements or structural improvements within 6 months of the date of excavation. Excavation shall be approved and completed prior to commencement of the City project and shall not delay the start of construction of the City project. (Ord. 6536 § 1 (part); September 27, 2022.)