The following method shall be utilized in selecting a Design-Build Entity for award of a Design-Build Contract:
.010 Design-Build Entities shall submit their Proposals in accordance with the requirements of the Request for Proposals. Proposals may be withdrawn by written notice to the Public Works Department for any reason at any time prior to the deadline set forth in a Request for Proposals and the proposal guarantee for the Proposal shall be returned. Timely withdrawal of a Proposal shall not prejudice the right of a Design-Build Entity to timely file a new Proposal. Nothing in this Chapter shall require the City to accept any Proposal and the City hereby reserves the right to reject any and all Proposals. City assumes no responsibility for the costs incurred by any Design-Build Entity in preparation of any Proposal; provided, however, to Design-Build Entities for certain Request for Proposals when the Public Works Department determines such compensation would be in the City’s best interest.
.020 Once received, the Public Works Department may require clarifications from a Design-Build Entity to ensure a Proposal is responsive to a Request for Proposals. Clarifications may result in revised cost and/or technical proposals.
.030 Design-Build Entities may be prequalified in accordance with a procedure established by the Public Works Department The information, which is solicited by the questionnaire, may include any criteria deemed relevant by the Public Works Department to evaluate a Design-Build Entity for any particular Design-Build Contract. At minimum, the Public Works Department shall establish reasonable and objective criteria.
.040 Selection criteria for the award of the Design-Build Contract may include, but not be limited to:
(a) An evaluation of overall quality, capability, resource availability and financial stability of the Design-Build Entity.
(b) An evaluation of references provided with respect to responsiveness, quality of work, timeliness and overall performance.
(c) An evaluation of the Design-Build Entity’s experience, training and qualifications on similar types and sizes of projects.
(d) Consideration of items such as price, proposed design approach, initial and/or life cycle costs, project features, quality, capacity, schedule, and operational and functional performance of the facility.
(e) The extent to which a Design-Build Entity’s Proposal meets the Performance Criteria and other requirements set forth in a Request for Proposals.
(f) Analysis of the cost relative to a Design-Build Entity’s ability to meet the Performance Criteria and other requirements set forth in the Request for Proposals.
.050 Depending on the number of Proposals received, the Public Work Department may develop a “short list” of top ranked Design-Build Entities. The Public Work Department may require “short listed” Design-Build Entities to submit to an interview and/or make a presentation to establish a final ranking.
.060 The Public Works Department will then begin negotiations with the top ranked Design-Build Entity. The negotiations may include but not be limited to project costs, scope, and schedule. If negotiations are unsuccessful, negotiations will cease with the top ranked Design-Build Entity and may begin with the next highest ranked Design-Build Entity.
.070 Award shall be made by the City Council to the Design-Build Entity whose Proposal is determined to be the most advantageous to the City, taking into consideration price and the evaluation factors set forth in the Request for Proposals.
.080 Notwithstanding anything to the contrary in this Chapter 10.06, the City Council may award master design-build contracts to allow contractors to compete for multiple Public Works Projects on a work order basis, and such work orders shall be awarded by the Public Works Department consistent with the requirements of this Chapter.
(Ord. 5815 § 1 (part); August 6, 2002: Ord. 6201 § 1 (part); January 25, 2011: Ord. 6492 §§ 1, 2; September 29, 2020.)