All purchases of equipment, supplies, materials and services made by the Police Department for confidential, special or covert operations pursuant to authority granted in Section 1.04.310 of this Chapter shall be subject to the following requirements:
.010 The Chief of Police, under the direction of the City Manager, shall be responsible for all procurement of materials, supplies, equipment and contractual services where, because of the nature of the purchase, as related to confidential, special or covert operations, the public interest in maintaining confidentiality outweighs the public interest in public disclosure of such purchase, as determined by the Chief of Police.
.020 Such purchases shall be limited to such materials, supplies and equipment as are needed for confidential or covert operations, and services for Special Operations, where the Chief of Police determines that the public interest in maintaining confidentiality outweighs the public interest in public disclosure of such purchases.
.030 The authority granted to the Chief of Police for confidential purchases hereunder shall be limited to a maximum of fifty thousand dollars per transaction, except when a larger amount is expressly authorized in writing by the City Manager. Expenditures pursuant to this section shall not exceed amounts appropriated and available for such purpose pursuant to the budget approved by the City Council.
.040 The Chief of Police shall maintain adequate internal controls and accurate accounting records of the confidential purchases made, identifying the expenditures or use of funds and whether made from forfeiture funds or general fund monies. He shall maintain all original documents and records regarding the use of the funds and the nature of the expenditures, subject to audit by the City's internal control staff, and shall report expenditures monthly to the City Manager.
.050 Such purchases shall follow the same procurement requirements as are required for purchases by the Purchasing Agent, including competitive bidding requirements, except in the case of those procurements to which the Chief of Police and the City Manager determine that some or all of the procurement requirements are inapplicable or inappropriate, and except that procurements exceeding twenty thousand dollars shall be reported timely to the City Manager rather than approved by the City Council.
.060 The confidentiality of all information and records pertaining to such purchases shall be maintained by all persons having access to them until the Chief of Police determines, in writing, that the need for confidentiality as to a particular purchase no longer exists. (Ord. 5303 § 2; May 12, 1992.)