(A) The table below sets forth the required methods for contracts for consulting and professional services.
Value of Purchase | Purchase Method | Agreement Format |
$3,500 and under ($2,000 and under if the purchase is subject to the requirement of the Davis Bacon Act) | No quotations | As required by Director of Finance |
$3,501 to $50,000 | No quotations (a minimum of 2 written quotations are required for federally funded contracts) | City Manager-executed contract |
The City Manager, or his or her designee, shall be empowered to engage a consultant (including but not limited to, material testing service, construction inspection services, testing, appraising, environmental, planning, financial, legal, development processing, governmental operations, special studies, and other services related thereto) without the necessity of competitive bid, without notice of competitive bid, and without City Council approval of the consultant’s contract, if the consultant’s total fee for services and materials under the contract by which the consultant is engaged $50,000 or less.
(1) For federally funded contracts, a minimum of two written proposals shall be obtained from at least two qualified consultants.
(2) The consultant’s total fee must include all reasonably foreseeable costs and work under the proposed contract.
(3) The proposed contract must include any reasonably related work on the same project, and larger contracts shall not be divided into smaller contracts, divided among multiple consultants, or divided by any other method intended to avoid competitive bidding under § 3.38.030.
(B) The City Manager may designate a person or persons to exercise any authority granted to him or her by this chapter.
(C) The City Manager, at his or her discretion, may utilize the process set forth in § 3.38.030 for any award of a consulting contract of $50,000 or less.
(Ord. 4517, passed 2-25-08; Am. Ord. 4745, passed 10-22-18)