The Human Resources Department is responsible for maintaining required data in the employee’s personnel record. An additional responsibility of the Human Resources Department includes ensuring compliance with the Inspection of Public Records Act and allowing access only to “public” records.
Employee information that should be maintained in the employee’s personnel file and be accessible to the public with the exception of the confidential information contained therein:
A. Employee's application for employment and resume;
B. Personnel Action Forms;
C. PERA membership application/documents;
D. Certifications, degrees, permits, licenses and awards;
Employee information that should be maintained in the employee’s personnel file and is confidential includes:
A. Letters of reference or evaluation;
B. Performance evaluations;
C. Letters of commendation/recommendation;
D. Records relating to disciplinary action;
E. Employee social security number
F. Employee home address
G. Employee home telephone number