(A) A person, or persons wishing to hold a special event must file a special event permit application with the town at least 30 days prior to the date of the proposed event. Notwithstanding the preceding, the town may accept a special event permit application less than 30 days in advance if the town determines (at its sole discretion) that there is adequate time for review of the application and the event does not impact multiple town departments. Any applicable permit fees will be due at the time of the application, however if the application is denied the town will refund the application fee in full to the applicant.
(B) A special event permit application shall be on a form provided by the town and as set forth in the attachment to Ordinance 2021-04 and incorporated by reference as if fully set forth herein. At a minimum, the application shall contain the following information:
(1) The name of the special event organizer, and the organizer’s contact person (if different);
(2) A list of the special event permits requested by the organizer in the previous 12 months;
(3) A detailed description of the proposed special event (including the hours it is to be conducted);
(4) The location of the proposed special event;
(5) A precise diagram of the venue area and floor plan (if applicable) for the proposed special event;
(6) A description of any special equipment, or temporary buildings and structures, including, but not limited to, tents, stages, “bounce machines,” and vendor’s booths, and their estimated delivery, and setup times;
(7) The anticipated number of workers, participants, and spectators at the proposed special event;
(8) A traffic control plan (including any necessary directional devices, and street closures) for the proposed special event;
(9) Water facilities, and sanitary measures (including toilets, and trash containers) for the proposed special event;
(10) A collection, recycling, and disposal plan for garbage generated by the event;
(11) A description of an arrangement to provide adequate parking for the people attending the event;
(12) Security measures for the special event.
(C) The town may waive any of the above items if they find them inapplicable to the proposed event.
(Ord. 2016-09, passed 5-10-16; Am. Ord. 2021-04, passed 3-9-21)