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A. Authorization: Pursuant to Minnesota statutes and this section, the city council prescribes the processes to be used for the conduct of its meetings and for passing ordinances and resolutions.
B. Types Of Meetings: The city council shall conduct regular, special, adjourned and emergency meetings. (Ord. 1997-11, 9-8-1997)
C. Fee For Special Meetings:
1. Fee Established: All persons, companies, groups, or organizations which request city council action prior to the next regularly scheduled city council meeting shall pay a special city council meeting fee, as established in section 3-1-3 of this code, at the time of request of city council action. (Ord. 2000-7, 7-17-2000; amd. 2005 Code; Ord. 2017-01, 1-3-2017)
2. Refund: The special meeting fee shall be refunded if the city council fails to meet in special session to consider the request. The requester shall not be entitled to a refund solely on the grounds that the city council did not approve or grant the action requested.
3. Fee Reduction Or Waiver: If the city council determines that the requester has demonstrated good cause for not submitting its request to the city in time for the matter to be acted upon at a regularly scheduled city council meeting, the city council may, in its discretion, reduce or waive all or part of the special meeting fee. (Ord. 2000-7, 7-17-2000; amd. 2005 Code)
D. Action At January Meeting: The city council shall annually, at its first regular meeting in January of each year, designate an official newspaper; select one acting mayor; select an official depository(ies); review the council ordinance prescribing its meetings, processes, ordinances and resolutions; renew all annual appointments other than city personnel (handled at time of initial appointment to city service); and assign committee duties to members. (Ord. 1997-11, 9-8-1997; amd. 2005 Code)
E. Meeting Processes And Procedures: The following prescribes the requirements for quorum and open meeting law:
1. Quorum: State law requires the presence of any three (3) members of a statutory city council.
2. Open Meeting Law: All meetings of municipal and other public bodies and any committee, subcommittee, board, department or commission of the governing body are open to the public.
3. Citizen Participation: Anyone may attend council meetings. Citizens cannot speak or otherwise participate in any discussion unless the mayor or presiding officer recognizes them. The council by motion may decide to hear one or more speakers from the audience in the event the mayor or presiding officer does not recognize them. (Ord. 1997-11, 9-8-1997)
4. Proper Notice: In compliance with state law 1 , the council shall post notice three (3) days before holding a special meeting and will post proper notice at an official location in city hall as determined by formal action (motion or resolution) of the council. (Ord. 1997-11, 9-8-1997; amd. 2005 Code)
F. Presiding Officer: The mayor by statute serves as the presiding officer whenever present. In the mayor's absence, the acting mayor serves, or in the acting mayor's absence, the other members of the council may elect one of their members to serve. Other public bodies, committees, subcommittees, boards, departments, or commissions shall have a president/chair and may have a vice president/vice chair to serve as the presiding officer or as elected by the other members to serve.
G. Maintaining Order: Although meetings must be open to the public, no person who is noisy or unruly has a right to remain in the council chambers. Subject to overrule by the council, board/commission or committee, the mayor or presiding officer shall order removal from the room. In the event the mayor or presiding officer fails to act, the council, board/commission or committee should order the removal.
H. Rules Of Procedure:
1. Meetings: The city council shall conduct two (2) regular meetings per calendar month to be held on the first and third Mondays at seven o'clock (7:00) P.M. in the city hall council chambers. Special meetings may be conducted as required by the business at hand at a time and place determined by the call for the meeting. Adjourned and emergency meetings follow the requirement of the special meeting.
2. Agenda: The council prescribes the order of their business to be established for regular meetings by resolution. Special, adjourned, and emergency meetings are topic specific as to purpose and shall be so stated on notice and agenda(s).
3. Time Lines:
a. Agenda Items: The city council prescribes that all matters scheduled for consideration at their regular meetings shall be submitted to the city clerk no later that five (5) calendar days in advance of the actual meeting date (generally the Wednesday prior to the council meeting on the first and third Mondays of a calendar month). Special, adjourned and emergency meetings shall be dependent on the nature of the meeting. Matters submitted shall meet the posting and notice requirements and will be received by the city clerk.
b. Claims For Payments: Claims for payment shall meet the time lines for regular meetings as contained in subsection H3a of this section, with the exception of preapproved claims such as utility bills, contract payments and so on.
I. Motions, Resolutions And Ordinances: A motion is a matter of parliamentary procedure and will be sufficient for most simple administrative acts. Resolutions will be used for any temporary routine or administrative nature. Ordinances will generally be used for regulation or governance of people or property and usually include a penalty for its violation (i.e., police power), as well as provide for permanent rules for the organization and operation of the council.
J. Parliamentary Procedure: All points not covered by this section and statute shall be guided by "Robert's Rules Of Order". (Ord. 1997-11, 9-8-1997)
K. Committees: The city council shall have at a minimum four (4) standing city council committees comprised of two (2) city council members and the council member alternate. Committees established are for finance and personnel, public works, parks and recreation, and public safety. This subsection also allows for the establishment of additional committees on a temporary basis as may be required from time to time, with membership including at least two (2) city council members and other participants as determined by the city council as a whole. (Ord. 1997-11, 9-8-1997; amd. 2005 Code)
1. MSA § 13D.04.