(A) Officers. The Planning and Zoning Appeals Board shall elect a chairperson, a vice-chairperson and create and fill any offices as it may determine from its members. Such elections shall be done during regular, open meetings and shall take place as soon as possible following each new term for appointment. The term of the chairman and other officers shall be one year or approximated to be as close to one year as allowed by term expiration, appointment and scheduling of meetings. Each elected officer shall be eligible for re-election.
(B) Administration. The Board shall be administered by an employee of the city as determined by the Planning Director. Unless otherwise determined by the Board, the Administrator shall be responsible for preparing agendas, advertising for meetings and agenda items, maintaining a roster of members, recording and drafting of minutes and assisting the chair in conducting the meeting and general administration of the Board.
(C) Rules. The Board shall adopt rules and bylaws in accordance with the provisions of this chapter and the general statutes.
(D) Meetings. Meetings of the Board shall be held at regularly scheduled dates and times as agreed upon by its members and at other times as the Board may determine and in accordance with general statutes. Meetings shall be conducted in accordance with city ordinance, general statutes and Board. The Chairperson, or in his or her absence, the Vice-Chairperson, shall preside over the meeting. All meetings of the Board shall be open to the public. There shall be a quorum of five members for the purpose of taking any official action, however some decisions of the Board shall require a greater number as required by general statute or city ordinance.
(Ord. 18-30, passed 9-4-18; Am. Ord. 21-26, passed 7-12-21)