(A) The Town Council of the Town of Albany, Indiana, as the board having jurisdiction over allowances of the town’s claims, hereby elects to give advance approval for the payment of certain claims by the town’s fiscal officer in advance of a board allowance for said claims.
(B) The types of claims which can be paid in advance of a Town Council allowance shall include:
(1) Property or services purchased from the U.S. Government;
(2) License or permit fees;
(3) Insurance premiums;
(4) Utility payments or connection charges;
(5) Federal grant programs where advance refunding is not prohibited and the contracting party posts sufficient security to cover the amount advanced;
(6) Grants of state funds;
(7) Maintenance or service agreements;
(8) Leases or rental agreements;
(9) Bond or interest payments;
(10) Payroll;
(11) State, federal or county taxes;
(12) Expenses that must be paid because of emergency circumstances; and
(13) Expenses described in an ordinance.
(C) Each payment of expenses pursuant to this section must be supported by a fully itemized invoice or bill and certification by the town’s fiscal officer.
(D) The Town Council shall review and allow the claims at the Council’s next regular or special meeting following the pre-approved payment of the expense.
(Ord. 2017-4, passed 1-23-17)