The preparation of a preliminary plat shall be carried out through two phases: tentative and final preliminary plat approval.
(A) Filing.
(1) The proprietor shall submit five copies of the preliminary plat and other data concerning the proposed subdivision, together with a copy of proof of ownership to the Village Clerk at least 14 days before a meeting of the Village Planning Commission. The Clerk shall forward such data to the Planning and Zoning Board and shall request that the preliminary plat be placed on the next agenda of the Planning and Zoning Board.
(2) The Littlefield Public Schools shall be informed and made aware of the proposed preliminary plat by the proprietor. The proprietor shall submit evidence in the form of a letter that a copy of the preliminary plat has been delivered to the appropriate Littlefield Public Schools for its information.
(3) The preliminary plat shall be prepared in accordance with § 111 of the Subdivision Act and in accordance with the requirements of this chapter. The Village Planning and Zoning Board shall act on the preliminary plat within 60 days after the first meeting of the Village Planning Commission after the proposed preliminary plat has been deposited with the Village Clerk.
(4) The Village Clerk shall check the proposed plat and other data for completeness of the application. Should any of the data required in the Subdivision Control Act or in this chapter be omitted from the proposed plat, the Clerk shall be directed to inform the proprietor of the data required and suggest that the application not be filed until the required data is received.
(5) The proprietor shall deposit the sum required to cover costs of reviewing all engineering plans and layout, said deposit to be made at the time the preliminary plat is submitted to the Clerk.
(B) Identification and description. The following data shall be provided on the preliminary plat:
(1) Proposed name of subdivision;
(2) Location by section, town, and range, or by other legal description;
(3) Names and addresses of the proprietor, owner, planner, landscape architect, designer, engineer, or surveyor who designed the subdivision layout. The proprietor shall also indicate his or her interest in the land; and
(4) Date, north point, and scale of plat one inch equals 100 feet as minimum acceptable scale.
(C) Existing conditions. The following data shall be provided on the preliminary plat:
(1) An overall location map at a scale of not less than one inch equals 1,000 feet showing the relationship of the subdivision to its surroundings such as section lines and/or major streets or collector streets shall be provided;
(2) Boundary lines of proposed subdivision, section lines within or adjacent to the tract, and overall property dimensions;
(3) Property lines of contiguous, adjacent tracts of subdivided and unsubdivided land up to one-fourth mile are to be shown in relation to the tract being proposed for subdivision, including those located across abutting roads;
(4) Location, widths, and names of existing or prior platted streets and private streets, all existing buildings, public areas, and public easements within or adjacent to the tract being proposed for subdivision, including those located immediately across abutting roads;
(5) Location of existing sewers, water mains, storm, and other underground facilities within or adjacent to the tract being proposed for subdivision; and
(6) A map showing the location of all existing drainage courses, floodplains, lakes, streams, and wetlands within 500 feet of the development, as well as within it. This map must be prepared by an engineer or surveyor registered in the state after on-site study and must include, in addition to the above:
(a) The location of any areas to be preserved as open or recreation space, why each area is being preserved (e.g., soil conditions, wetlands, natural drainage courses, woodlands, steep slopes, and the like). Also who will own and maintain these areas;
(b) Location of other natural resources and natural features to be preserved or destroyed in the proposed development, including all bodies of water, streams, wetlands, woodlands, slopes over 20%, and trees of four in DBH or greater, wildlife, and valuable vegetation; and
(c) Topography drawn to contours with an interval of at two feet elevation. Topography shall be based on United States Geological Survey Datum. Benchmarks for the work shall be indicated on the drawing.
(D) Proposed conditions. The following data shall be indicated on the preliminary plat drawing:
(1) Layout of streets indicating proposed street names, right-of-way widths, and connections with adjoining platted streets and also the widths and location of alleys, existing easements, and public walkways;
(2) Layout, number, and dimensions of lots, including the front building setback lines showing dimensions;
(3) Indication of parcels of land intended to be dedicated or set aside for public use and/or for the use of property owners in the subdivision;
(4) An indication of the status of the petitioner’s ownership and existing and proposed use of any parcels identified as excepted on the preliminary plat. If the proprietor has an interest or owns any parcel so identified as excepted, the preliminary plat shall indicate how this property could be developed in accordance with the requirements of the existing zoning district in which it is located;
(5) State of intended use of the proposed plat such as residential single-family, two-family, and multiple-family housing commercial, industrial, recreational, or agricultural, churches, and other non-public uses exclusive of single-family dwellings any site proposed for parks, playgrounds, schools, or other public uses; and
(6) Show top of foundation elevation of the structure from the top of the nearest casting of a manhole. Structure shall not be more than ten inches above the existing grade of the lot prior to any excavation unless approved by the village.
(E) Review by Village Planning Commission. Before the Village Planning Commission acts on the preliminary plat, the following shall occur:
(1) One copy each of the preliminary plat shall be transmitted to the Zoning Administrator for technical review and recommendation;
(2) The Zoning Administrator shall check the proposed plat for completeness. Should any of the data required in the Subdivision Control Act, or this chapter be omitted, the Zoning Administrator shall inform the Village Planning Commission of the data required, and that the application will be delayed until the required data is received;
(3) The Zoning Administrator, within 30 days of receipt of the preliminary plat, shall notify the Village Planning and Zoning Board of his or her recommendations for either approval, delay, or rejection of the preliminary plat;
(4) Upon receipt of the recommendations of the Zoning Administrator, the Village Planning and Zoning Board shall place the preliminary plat on the next regular Village Planning and Zoning Board agenda, at which meeting the proprietor will be scheduled to appear. The Village Planning and Zoning Board shall act on the preliminary plat unless the proprietor agrees to an extension in writing at this time;
(5) The Village Planning and Zoning Board shall review the preliminary plat for compliance with the following:
(a) Applicable ordinances and regulations;
(b) Availability and adequacy of utilities; and
(c) Availability of school and recreation facilities.
(6) The Village Planning and Zoning Board shall recommend conditional approval, disapproval, or approval of the preliminary plat.
(a) Should the approval be a conditional approval, the preliminary plat shall not be forwarded to the Village Council until said conditions have been satisfied by the proprietor.
(b) Should the Village Planning and Zoning Board disapprove the preliminary plat, it shall record the reasons in the minutes of the meeting. The proprietor shall be notified of the action of the Board in writing. A copy of this action of the Board in writing shall also be submitted to the Village Council accompanied by all the remaining copies of the preliminary plat.
(c) Should the Village Planning and Zoning Board find that all conditions have been met, it shall give tentative approval to the preliminary plat. The Board shall make a notation to that effect on each copy of the preliminary plat and distribute copies of same as follows:
1. Retain one copy with comments which shall become a matter of permanent record in the Village Planning and Zoning Board files;
2. Forward one copy to the Littlefield Public School Board; and
3. Forward seven copies to the Village Clerk with recommendations for approval attached thereto.
(F) Review by Village Council.
(1) The Village Council will not review a preliminary plat before compliance with division (E) above, and then shall consider the preliminary plat and shall take action thereon within 90 days of the date of accepting for initial filing with the Clerk.
(2) Should the Village Council give tentative approval of the preliminary plat, it shall be deemed to confer upon the proprietor the right to proceed with the preparation of a final preliminary plat.
(3) The tentative approval of the preliminary plat by the Village Council is effective for a period of one year. Should the preliminary plat in whole or in part not be submitted for final approval within this time limit, the preliminary plat must again be submitted to the Planning and Zoning Board for recommendation and approval to the Village Council. The one-year period may be extended if applied for by the proprietor to the Planning and Zoning Board for recommendation to grant same by the Village Council.
(Ord. 97-2, passed 12-15-1997)