(A) When not in use, the credit card(s) shall be secured in the Office of the Clerk-Treasurer.
(B) Upon request by a town official or employee, the Clerk-Treasurer or Clerk-Treasurer designee shall issue the credit card for use using the Credit Card Log.
(C) Town officials and employees may use credit cards for the purpose of travel and educational expenses limited to the following:
(1) Hotel or motel room;
(2) Hotel or motel room charges for telephone calls pertaining to town business;
(3) Meals, including a maximum 20% gratuity, not to exceed $50 per day, per person, including gratuity;
(4) Fees or costs associated with attending schools, conventions, seminars, and the like;
(5) Gasoline if using a town-owned vehicle and unable to make it back to the fuel system;
(6) Prohibited charges include alcoholic beverages, room service, non-business telephone calls, in-room movies, and cash advances.
(D) Town officials and employees may use credit cards for the purpose of town public purchases limited to the following:
(1) Supplies;
(2) Materials;
(3) Small tools and minor equipment; and
(4) Gasoline.
(E) The Clerk-Treasurer's office is authorized to make payments online as necessary.
(F) Credit cards must be returned to the Clerk-Treasurer's office within 48 hours of returning from a continuing education event. Upon return, of the card all itemized receipts shall be turned into the Clerk-Treasurers office. Improperly itemized and documented items as well as all interest carrying charges or penalties shall be the personal responsibility of the individual user.
(G) The employee is responsible for all charges to that card while it is in his/her possession.
(H) TOWN CREDIT CARDS ARE NOT TO BE USED FOR ANY PERSONAL EXPENSES.
(I) An employee, department head or elected official who abuses the credit card will be required to reimburse the town for any expenses, be restricted from future credit card use, and subject to disciplinary action.
(Ord. 10-20-2015B, passed 10-20-15; Am. Ord. 11-21-2016A, passed 11-21-16)