(A) Accurate recording time worked is the responsibility of every employee. Federal and state laws require the town to keep an accurate record of time worked in order to calculate employee pay and benefits. Time worked is all the time actually spent on the job performing assigned duties.
(B) All non-exempt employees must accurately record the time they begin and end work each day. They also must record the hours of any departure or absence from work for meals or personal reasons whether paid or unpaid.
(C) It is the employee’s responsibility to approve his or her time sheet to certify the accuracy of all time recorded. The Clerk-Treasurer will review and then sign the time record before submitting it for payroll processing. The Clerk-Treasurer may refer a time record to a member of the Town Council for further review if there is a question regarding a time submission.
(D) In addition, if corrections or modifications are made to the time record, both the employee and the Clerk-Treasurer must verify the accuracy of the changes by initialing the time record.
(E) The Clerk-Treasurer is responsible for maintaining all time records, vacation usage and paid time off usage.
(F) Each office may utilize employees’ time differently within the framework of the 40-hour workweek. For this reason, the department head or elected official will have the discretion to permit individual employees to arrive or depart earlier or later, or to work through part of a lunch periods and otherwise adjust their employees’ schedules to meet the demands of the department while adhering to the 40-hour workweek. The employee’s time sheet must accurately reflect the beginning and ending time of each period of work and each day worked.
(G) Tampering with time records, or recording time on another employee’s time record, may result in disciplinary action, up to and including termination of employment.
(Ord. 2016-07, passed 12-28-2016)