(A) The town maintains a personnel and medical file in the Clerk-Treasurer’s office on each employee. All information regarding the employee will be kept in these files.
(B) Personnel files are the property of the town and access to the information they contain is restricted. Generally, only individual employees and the Clerk-Treasurer have a legitimate reason to review information in a file.
(C) The Town Council may review the personnel files of employees under its direct supervision. The Town Attorney may review personnel files with approval of, or at the request of the Town Council.
(D) With reasonable advance notice, employees may review their own personnel files in the town’s offices in the presence of the Clerk-Treasurer.
(E) Employee medical records will be maintained separate from the main contents of the file in accordance with HIPPA requirements.
(Ord. 2016-07, passed 12-28-2016)