(A) Employees have an obligation to conduct business within guidelines that prohibit actual or potential conflicts of interest. Conflicts of interest are defined by state law (I.C. 36-1-20.2), which may, under some circumstances, prohibit a transaction or require written disclosure and approval before a contract or transaction is entered. Employees may refer questions about actual or potential conflicts to the Clerk-Treasurer.
(B) A town employee is considered to have resigned his or her position with the town if the employee assumes the elected executive office of the town or becomes an elected member of the town’s legislative or fiscal body after 1-1-2013.
(C) The town may enter into a contract or renew a contract for the procurement of goods and services or a contract for public works with an individual who is a relative of an elected official or a business entity that is wholly or partially owned by a relative of an elected official only if the elected official files a full disclosure, which must:
(1) Be in writing;
(2) Describes the contract or purchase;
(3) Describes the relationship of the official to the business;
(4) Affirmed under penalty of perjury;
(5) Submitted to the legislative body prior to final action; and
(6) Filed (within 15 days of final action) with the state’s Board of Accounts (SBOA) and the Clerk-Treasurer.
(D) Each elected official shall, by December 31 of each year, certify in writing subject to the penalties of perjury, on forms provided by the town that the official is in compliance with the provisions of this policy.
(Ord. 2016-07, passed 12-28-2016)