The following provisions shall govern the filing and recording of the final map:
A. Filing the Advance Copy of the Final Map. After receipt of the report of the planning agency approving or conditionally approving the tentative map, and at least fifty (50) days prior to the expiration of the approval or conditional approval or any approved extension of time as provided by this Title, the subdivider may cause the real property included within the map, or any part thereof, to be surveyed and a final map thereof prepared in accordance with the approved or conditionally approved tentative map, and an advance copy of the final map to be submitted to the City Engineer. The advance copy of the final map shall be accompanied by the following information:
1. Traverse sheets showing closures with allowable limits of exterior boundary and of irregular blocks and lots in subdivision;
2. Preliminary title report;
3. Fees for examining final map in amount specified in the City’s fee schedule adopted by the City Council;
4. In the case of the conversion of residential property to a condominium, community apartment or stock cooperative, evidence shall be submitted that the notices of intention to convert to prospective tenants, as required by Government Code Section 66427.1, have been given;
5. Composite development plan as subject to the provisions of Chapter 16.20;
6. Any additional information as maybe required by the planning agency or City standards shall be submitted to the appropriate City department.
The City Engineer shall be the primary coordinator in seeing that the conditions of approval of the tentative map have been fulfilled. The City Engineer shall transmit maps to and request written reports from the City departments and public utilities, including any cable television systems, which have submitted recommendations on the tentative map. Within twenty (20) days after receipt of such an advance copy of the final map, said department or utility shall issue a preliminary written report as to the compliance or noncompliance of the advance final map as to the matters under its jurisdiction.
B. Filing Official Copy of the Final Map. If the advance copy of the final map has been found satisfactory by the City Engineer, the subdivider shall cause the final map to be officially filed with the City Engineer at least twenty (20) days prior to expiration of the approval or conditional approval or any approved extension of time as provided by this Title. The final map shall not be officially filed until the engineer has received notification from the City Engineer that all provisions of the tentative map approval, the Subdivision Map Act, City Code and City standards have been complied with. The official filing of the final map with the City Engineer will constitute the final map filing date.
C. Checking and Reports to the City Council.
1. After the issuance of a receipt for the official filing of the final map, the City Engineer shall examine it as to sufficiency of affidavits and acknowledgments, correctness of surveying data, mathematical data and computations, and other matters which may require checking to ensure compliance with the provisions of the Subdivision Map Act and this Title.
2. If the final map is found to be in substantial compliance with the tentative map and is in correct form and the matters shown thereon are sufficient and the City Engineer is satisfied that all of the conditions of approval have been met, City Engineer shall endorse approval thereon. The City Engineer shall combine with the final map the agreements, easements and securities as required by this Title. Such material shall be transmitted to the City Council for its consideration of the final map.
D. Approval of Final Map by the City Council.
1. The City Council shall, within a period of ten (10) days after the filing of the final map for approval or at its next regular meeting after the meeting at which it receives the map, whichever is later, approve the map if it conforms to all the requirements of the Subdivision Map Act and this Title applicable at the time of approval or conditional approval of the tentative map and any rulings made thereunder or, if it does not so conform, disapprove the map.
2. If the City Council does not approve or disapprove the map within the prescribed time, or any authorized extension thereof, and the map conforms to all said requirements and rulings, it shall be deemed approved, and the City Clerk shall certify its approval thereon.
E. Time Limit for Filing Final Map. If the subdivider fails to file the final map with the County Recorder and the required accompanying data with the appropriate City or County departments within twenty-four (24) months after the date of first approval by the planning agency or within any authorized extension of time, the tentative map approval or conditional approval shall become void. In such a case, a new filing fee shall be paid; and a new tentative map approval shall be obtained.
F. Improvement Agreement. If at the time of approval of the final map by the Council, any improvements required by local ordinance or as a condition of the approval of the tentative tract map have not been completed in accordance with City standards applicable at the time of the approval or conditional approval of the tentative map, the Council, as a condition precedent to approval of the final map, shall require the subdivider to enter into an agreement with the Council upon mutually agreeable terms to thereafter complete such improvements at the subdivider’s expense. The Council shall require that performance of such agreement is guaranteed by appropriate securities.
G. If sixty (60) days prior to the submittal of a final or parcel map, the subdivider has failed to comply with the tentative map or minor subdivision plot plan conditions which require the subdivider to construct or install off-site improvements on land in which neither the subdivider nor the City has sufficient title or interest, including an easement or license, then at the time the parcel or final map is filed with the local agency, to permit the improvements to be made, the subdivider shall enter into an agreement with the City through its department of engineering contract services to pay all costs of the City in acquiring such property. The City shall have one hundred twenty (120) days from the filing of the final map or parcel map, pursuant to Section 66457 of the Subdivision Map Actt, to obtain interest in the land to permit the improvement to be made by negotiation or proceedings pursuant to Title 7 (commencing with Section 1230.010) of Part 3 of the Code of Civil Procedure, including proceedings for immediate possession of the property under Article 3 (commencing with Section 1255.410) of Chapter 6 of such Title. In the event the City fails to meet the one hundred twenty (120) day time limitation, the condition for construction of off-site improvements shall be conclusively deemed to be waived. Prior to approval of the final map, the City may require the subdivider to enter into an agreement to complete the improvements pursuant to Subsection F. of this Section above at such time as the City acquires an interest in the land which will permit the improvements to be made.
“Off-site improvements,” as used in this Subsection, do not include improvements which are necessary to assure replacement or construction of housing for persons and families of low or moderate income, as defined in Health and Safety Code Section 50093.