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All claims shall be made in writing on forms to be prescribed by the Finance Director and verified by the claimant or by his or her guardian, conservator, executor or administrator. No claim may be filed on behalf of a class of persons unless verified by every member of that class as required by this Section. In addition, all claims shall contain the information required by Government Code Section 910 and otherwise as required herein.
[Ord. No. 461, Section 3, 5/9/07.]
In accordance with Government Code Sections 935(b) and 945.6, all claims shall be presented as provided in this Chapter and acted upon by the City Council prior to the filing of any action on such claims; and no such action may be maintained by a person who has not complied with the requirements of this Chapter.
[Ord. No. 461, Section 3, 5/9/07.]
Any action brought against the City upon any claim or demand shall conform to the requirements of Government Code Sections 940 through 949. Any action brought against any employee of the City shall conform with the requirements of Government Code Sections 950 through 951.
[Ord. No. 461, Section 3, 5/9/07.]
Except for tort claims, every claim and demand received against the City shall be first presented to and approved in writing by the receiving department or office, which shall certify to the actual delivery or rendition of the supplies, materials, property or service for which payment is claimed; that the quality and prices correspond with the original specifications and contracts, if any, upon which the claim is based; that the demand in all other respects is proper and valid, and which shall further indicate the budgetary account to which said demand is to be charged.
[Ord. No. 461, Section 3, 5/9/07.]
Each demand approved by the receiving department or office shall be presented to the Finance Director who shall satisfy himself/herself whether.
A. The claim is legally due and owing by the City;
B. There are budgeted or otherwise appropriated funds available to pay said claim;
C. The claim conforms to a valid requisition or order,
D. The prices and computations shown on the claim are verified;
E. The claim contains the approval of other departments and officials as required.
[Ord. No. 461, Section 3, 5/9/07.]
A. Prepayment of demands prior to audit by the City Council may be made by the Finance Director in conformity with the authority provided by Government Code Section 37208.
B. Whenever the Finance Director determines that a refund is due of fees, taxes or other receipts collected in error or in advance of being earned, or of money the refund of which is otherwise due pursuant to specific provisions of this Code or of any other ordinance of this City, then any such refund shall be deemed as conforming to the currently approved budget and may be prepaid in the same fashion as other demands encompassed within the terms of Subsection A. of this Section.
[Ord. No. 461, Section 3, 5/9/07.]
Following audit of demands the Finance Director shall prepare a register of audited demands showing the claimant’s name, amount of demand, the warrant number and date thereof, and transmit said register to the City Manager for his review and presentation to the City Council, with his approval or other report.
[Ord. No. 461, Section 3, 5/9/07.]
The register of demands shall be presented to the City Council at the next regular meeting thereof. The City Council may approve, conditionally or partially approve or reject such register of demands and in connection therewith consider the recommendations of the City Manager.
[Ord. No. 461, Section 3, 5/9/07.]