(A) The County Public Information Officer shall have a period of seven days to process the request for public records by either e-mailing said requested public records to the person requesting them or to place them in a return envelope with postage pre-paid by the person making the request. In the alternative, the Auditor may provide notice denying the public records request to the person requesting the public records within the seven-day period. The county and the Public Information Officer have no obligation to provide a copy or allow inspection of a public record on demand. The Public Information Officer shall respond in writing to an in-person request for public information.
(B) If the Public Information Officer requires additional time to respond to the request, the Public Information Officer shall state a reasonable time that is required to respond. Additional time may be necessary to:
(1) Clarify the intent of the request;
(2) Identify and locate and assemble and/or make records ready for inspection or disclosure;
(3) Identify the requester;
(4) Notify any third persons affected by the request; and/or
(5) Determine whether any of the requested information is exempt from disclosure and whether a denial should be the response to the request.
(C) If the requester fails to clarify his, her, or their request after the Public Information Officer notifies the requester that clarification is necessary, then the Public Information Officer shall have no obligation to respond further to the request.
(Ord. 2019-4, passed 2-19-2019)